Finance and Budget Manager at TechnoServe

Job Summary:

Reporting to the Program Director, the Finance and Budget Manager will oversee the financial operations and ensure effective budget management. His/Her responsibilities will encompass a wide range of financial activities, including budgeting, financial reporting, activity management, contract review, and compliance with organizational financial regulations.

Program/Practice/Department Overview:

The Inspiring Good Nutrition Initiatives Through Enterprise (IGNITE) will build on the foundations of the Technical Assistance Accelerator Prelude (TAAP) program to achieve increased motivation and fortification capability of millers leading to increased proportion of fortified staple foods and conversion of a critical mass of millers to improved FF practices across at least eight countries.

IGNITE will facilitate the activation and expansion of a catalytic collective impact initiative – the Millers 4 Nutrition (M4N) coalition – to globally coordinate and locally implement an ultimately sustainable model for delivery of technical assistance (TA) and other services to millers. These TA services, and associated engagement platforms, will establish business cases and motivate and develop capabilities of food processors

to improve their performance in the fortification of selected staple foods and condiments, and thereby to achieve large-scale and relevant (contributing to the diets of large proportions of populations in countries where staple FF has been identified as part of national nutrition strategies) coverage on a sustained basis. The IGNITE program will be implemented in eight priority countries namely Bangladesh, Ethiopia, India, Indonesia, Kenya, Nigeria, Pakistan and Tanzania with India, Kenya, and Nigeria serving as the operational hubs.

Primary Functions & Responsibilities:

Budget Preparation and Monitoring

• Lead the two projects budget development closely linked to work plans
• Build capacity of country teams to understand and manage the budget.
• Track expenditure against the program budgets
• Support the annual and mid-year budgeting, forecasting and planning, and ensure that they are consistent with TechnoServe’s guidelines and procedures
• Lead the quarterly burn rate calls with HQ finance management, and the relevant Country and/ or Regional Directors.
• Lead preparation of budget realignment and budget modification requests when needed

Financial Management, Reporting and Analysis

• Provide financial and accounting oversight to the IGNITE & DQAQC operations.
• Establish and ensure compliance with budget codes.
• Ensure that all financial data recorded in the financial management system across the IGNITE & DQAQC countries have the mandatory accounting dimensions.
• Review accounting transactions and work with in-country controllers to fix any errors as well as ensuring timely completion of month-end procedures.
• Lead on any project audit
• Ensure all accounting program data is updated in the system, reconciled and fully supported in accordance with the donor rules and regulations.
• Ensure timely and accurate preparation of quarterly and annual financial reporting to the donors.
• Undertake regular visits to the country sites to monitor financial systems, troubleshoot financial issues, and provide capacity building to staff.

Grants Management

• Support the due diligence process with regard to all the project sub grantees.
• With input from country program managers, manage and monitor the matching grants program.
• Provide guidance and training as necessary to all potential subgrantees on the requirements of the proposal preparation and submission process, financial management requirements, and any other administrative requirements pertinent to the grant fund.
• Review disbursement to the program partners including review of partners’ financial reports and documentation.
• Monitor expenditure against partner grant budgets. 

Compliance with Finance Policies

• Working closely with the operations analyst, oversee procurement processes including tendering process, supplier selection, to ensure procurement solutions that meet project needs are compliant with all applicable regulations and standards of accountability, ethics and integrity.
• Maintain high levels of confidentiality in relation to sensitive and confidential commercial and business financial decisions and issues.
• Ensure that all processes and procurements adhere to corporate policy, legal and contractual obligations, and corporate and donor standards
• Oversee the project’s fixed asset register as maintained by the operations specialist
• Review the consultant’s folder maintained by the operations specialist to ensure completeness of records.

Basic Qualifications:

• Bachelor’s degree + 7 years’ experience, or Master’s degree + 5 years’ experience preferably in Business, Finance, Economics, or related field,
• Minimum of 5 years of experience, preferably in international development
• Advanced proficiency in Excel.

Preferred Qualifications:

• Technical qualifications or working experience as Certified Public Accountant (CPA) or 
• equivalent.
• Experience with BMGF funded programs

Required Languages 

• Fluency in English, verbal and written.

Travel 

• Should be able and open to travel internationally up to 25%

Knowledge, Skills and Abilities:

• Proven analytic and budgeting skills, including the ability to model the costs of different program designs.
• Ability to control and manage financial policy and procedures.
• Strong financial management and financial reporting skills
• Strong communication skills, including effective coordination with remote teams.