Finance and Administrative Officer at Wildlife Conservation Society

Job Description

• The Finance & Admin Officer will support the financial management, administrative procedures, and compliance functions in the Yankari/ Bauchi field office. 
• The incumbent will ensure that all financial transactions are accurately processed, WCS policies are always complied with, records are properly maintained, and efficient administrative processes.

Responsibilities

Financial Management:

• Prepare payment vouchers and ensure completeness of all supporting documents.
• Manage staff advances, retirements and vendor milestone payments, ensuring prompt reconciliation.
• Maintain monthly accurate filing and scanning of all financial documents on SharePoint.
• Ensure that all documents are properly filed, labelled, and audit-ready
• Ensure that all statutory dues are deducted and remitted to the relevant authorities in Bauchi State.
• Prepare and record all financial transactions in the bank book and petty cash book.
• Accurately prepare JVs of all monthly transactions for posting into SAP.
• Support the Finance Manager in preparing month-end reports.
• Ensure full compliance with WCS financial policies and donor regulations.

Administrative Management:

• Coordinate day-to-day administrative functions.
• Assist with travel and logistics planning.
• Work closely with the logistician to ensure timely replenishment of office supplies.
• Support with the management of vehicles and the general management of the Yankari/ Bauchi office.
• Support the Operations Manager in maintaining asset and inventory registers.
• Coordinate meetings, workshops, and training payments.
• Support the logistician in ensuring proper filing and documentation of all administrative records.

Other Responsibilities:

• Assist program and operations staff in using correct activity codes and budget lines for transactions.
• Support the finance team during budget proposals and annual budgeting.
• Assist during the auditing process and audit preparation.
• Perform other financial responsibilities as may be assigned by the Finance Manager / Director.

Required Skills and Experience

• Bachelor’s Degree in Accounting, Finance, Business Admin, or related field
• Professional qualification (ICAN, ACCA, or equivalent) is an added advantage.
• Minimum of 3-5 years of working experience in finance and admin.
• Experience working with NGO or donor-funded projects is highly preferred.
• Good knowledge of Microsoft Office Suites, especially Excel, and any accounting software.
• Excellent communication and interpersonal skills and willingness to learn.
• Ability to work independently and under pressure.
• High level of integrity, attention to detail, and organisational skills.
• Good proficiency in English & Hausa.

Functional Skills Set and Competencies:

• Experience in multiple donor budgets and multiple grants
• Organisation skills and detail-oriented
• Functional risk and compliance management
• Functional skills of the Finance SAP software
• Budget management ability
• Working Relationships: Ability to establish and maintain effective collaborations with various partners.
• IT Skills: Advanced skills in using IT tools for data analysis.

Why Join Us?

• Leverage WCS’s global expertise to strategically guide the Nigeria program.
• Exceptional opportunity to make significant contributions to the protection of biodiversity conservation.
• Dynamic Team: Join a dynamic team and work in a collaborative and conducive environment where your ideas and everyone's input are valued.
• Growth Opportunities: We believe in providing an enabling environment to develop your career. We are committed to developing your skills and competencies and offer opportunities for career advancement.
• Supportive Environment: Work with a team that values respect, teamwork, and excellence.