Finance and Administration Manager at Lutheran World Relief

About the Role

• LWR is seeking applications for the recruitment of an Administrative and Finance Manager for its Traceability and Resilience in Agriculture and Cocoa Ecosystems (TRACE) project based in Akure, Nigeria.

Job Brief

• The Finance and Administration Manager at site leads the finance and administration team to ensure quality monitoring, management, and reporting on all USDA project funds, and oversees administration, logistics and office management for the implementation of the Traceability and Resilience in Agriculture and Cocoa Ecosystems (TRACE) Project in Nigeria.
• S/he will ensure each financial or administrative transaction complies with terms and conditions of the donor, in compliance with US Government rules and regulations, meets local tax laws and other regulations, follows Corus's policies and procedures, and is in alignment with approved budgets. S/he provides support for the Finance and Administration Director.
• Candidates should have strong experience in the areas of: grant management accounting and audits, as well as good knowledge of US Government regulations.

Position Summary

• The Finance and Administration Manager, based in Ikom, Cross River State, will be responsible for financial management and compliance of the project.
• The position will ensure all records are audit ready, establish cost and financial fiscal controls, and support the Finance and Administration Director.

Key Result Areas

• To ensure proper accounting of Corus assets and liabilities in accordance with accepted accounting practice and US government law.
• To ensure that systems and procedures relating to office administration, procurement, and human resources management are in place and implemented in accordance with Corus policies and procedures within the site.

Roles and Responsibilities
Financial Management and Accounting:

• Support to develop annual budgets, activity budgets, and partner budgets for approval.
• Ensure all project costs are reasonable, allowable and allocable to the project.
• Monitor project budgets, spending, and communicate issues and make recommendations for action.
• Ensure all Corus and donor financial management, accounting, travel and other relevant policies and procedures are followed.
• Ensure that issues relating to taxes are addressed and all taxes are paid when due
• Ensure that transactions and reconciliations are properly recorded working in collaboration with the finance and administration team by the monthly deadline.
• Prepare timely fund requests and reports.
• Manage required internal and external audit procedures. Oversee timely and thorough sub-recipient financial support and monitoring are completed, including budget preparation and management, fund requests, compliance review, report submission and other relevant actions.

Administrative Functions:

• Ensure sub-office leases are up to date.
• Oversee the procurement of project goods and services according to LWR policy and donor regulations at the site. Verify the quality of goods and services delivered and that vendors are paid according to their contracts.
• Make sure that all property inventories accurately reflect the status of LWR assets at all times.
• Oversee monthly payroll functions. Ensure administrative and residence formalities are in order for expatriate project staff.
• Supervise support to sub-grantees to ensure their administrative functions complies with donor requirements, especially procurement and human resource management.

Supervisory:

• Under the supervision of the Finance and Administration Director will provide leadership and technical supervision related to finance and administrative functions of the project at sub-offices.
• Provide day-to-day supervision to the Finance Assistant and the Administration Officer with indirect, remote supervision of Finance and Administration Officers in sub-offices.
• Conduct performance planning and annual evaluations of direct reports.
• Identify areas of growth for and provide staff development opportunities to direct reports.

Other Duties:

• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor.

Requirements
Education & Experience:

• Graduate Degree in Accounting, Finance and / or Business Administration (BAC + 4, or higher).
• Formal accounting certificate demonstrating attainment of top level of accounting skill.
• 5-8 years of experience for financial management and administration of development projects, with at least 2 years' experience managing large US government funded projects.
• Experience with accounting/finance in an overseas field office on development projects with budgets over $15 million dollars.
• Good working knowledge of accounting software/package.

Qualifications:

• Commitment to the values ​​of Corus and be able to model these values ​​in dealings with colleagues and partners: accompaniment, gratitude, vocation, stewardship and innovation. Understanding and commitment to development and agriculture in Nigeria.
• Extensive knowledge of US Government policies, procedures, procurement practices, rules, regulations, and reporting requirements. In particular, familiarity with cost accounting practices and OMB Guidance for Grants and Agreements, 2 CFR 200.
• Proven management/supervisory of field teams in financial capacity.
• Knowledge of and experience with accounting software packages and related report writing modules. Working proficiency with databases, accounting software, and Microsoft Office.
• General knowledge of tax laws and local financial, accounting, and human resource practices.
• Attention to detail, strong analytical and organizational skills.
• Ability to travel to project sites within Nigeria at least 25% of one's time.

Working Conditions, Travel and Environment

• The duties of the job require regular attendance of at least 5 days/week. The employee must be available to work outside normal office hours or on weekends as required.
• Adhere to the Organizational Core Values of Inclusion, Disruptive, Interconnected and Agile.