Finance and Admin Officer at Hikima Community Mobilization and Development Initiative

Job Summary:

The Finance and Admin Officer will be responsible for managing the finance and administrative functions of the organization. This role involves ensuring accurate financial record-keeping, compliance with financial policies and efficient administrative operations.

Key responsibilities

• Maintain accurate ad up-to-date financial records, including accounts payable and receivable, payroll and general ledger entries.
• Prepare monthly, quarterly and annual reports for internal and external stakeholders
• Assist in the preparation of budgets and financial forecasts.
• Ensure compliance with organizational financial policies and procedures as well as donor requirements.
• Manage cash flow and ensure timely processing of payments and receipts.
• Conduct regular financial reconciliations and audits to ensure accuracy and integrity of financial data.
• Oversee office operations, including procurement of office supplies, equipment and services.
• Manage administrative staff and ensure efficient office management practices.
• Maintain and update organizational records, including contracts, agreements, and personnel files.
• Coordinate logistics for meetings, workshops and events.
• Ensure compliance with organizational policies and procedures, including health safety regulations.
• Assist in the recruitment, on-boarding, and training of new staff.
• Maintain employee records and ensure compliance with labor laws and organizational policies.
• Manage employee benefits and payroll processing.
• Support performance management processes ad employee development initiatives.
• Ensure compliance with local laws and regulations, as well as donor requirements.
• Identify and mitigate financial and administrative risks.
• Implement and monitor Internal control to safeguard organizational assets.
• Prepare and submit financial reports to donors, government agencies and other stakeholders as required.
• Communicate financial and administrative information to senior management and other relevant parties.
• Provides support to external audits and evaluations.