Finance and Admin Officer at Action Against Hunger | ACF Nigeria LTD/GTE

Location: Bade, Yobe
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Area Manager
Technical Supervisor: Finance Manager

Position Details
Objective 1

• Manage the financial operations of the base

Tasks and Responsibilities:

• Carry out all the payments for both cash and operational Bank account.
• Daily record all the Cash & bank account expenses in excel sheet according to ACF standards of Chart of accounts, project code, Contract, and financial line and the third-party codes.
• Ensure uniformity between the physical cash and bank statements as well as the Excel/Saga cash & bank book on a daily/monthly basis.
• Prepare cash count & bank reconciliation statement at the end of each month.
• Ensure bank statements & cashbooks are closed, reconciled & sent to the capital office on a monthly basis together with the bank reconciliation & cash counts.
• Ensure that all the administrative documents are copied before sending the originals to the Capital office
• Manage the advances, ensuring invoices are received and that they are consistent with the ACF's procedures (invoice accurate and signed)
• Verify the accuracy of  and pay invoices for purchases
• Process the monthly income tax payments (PAYE) as per information provided by the CapitalRead phonetically Dictionary –

Objective 2

• Compliance with the purchase procedure

Tasks and Responsibilities:

• Ensure that any purchase respect ACF procurement procedure as per Kit Log V3
• Liaise with the log department for any discrepancy and missing procedure

Objective 3

• Budget maintenance, Cash Forecast and Cash Flow

Tasks and Responsibilities:

• Assist Finance Manager in BFU meeting
• Prepare the Bi-weekly cash transfer request for the Finance Coordinator
• Ensure that the cash box/bank and the safe maintain the minimum security amount
• Contribute to the elaboration of budget/reports / financial analysis when required or requested by the Line Manager or Fin co.

Objective 4

• Follow-up Base Filling

Tasks and Responsibilities:

• Maintain cash, bank, supplier contracts, PAYE,  vendor & all other finance relevant contracts in the finance department
• Verify & cross-check all base monthly financial documents are correctly allocated & completed as per ACF Archiving guidelines
• Archive financial files as per ACF archiving guidelines, keep copies at the base & send original to the capital on a monthly basis.
• Ensure that all staff submits the timesheets and 10 minutes conversation on a monthly basis before the 5th of every month.
• Track and share leave with the Damaturu office.

Objective 5

• Manage accommodation for staff travelling to Bade, and ensure supplies in the office at all times.

Tasks and Responsibilities:

• Provide timely requests for supplies required on a monthly basis.
• Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such an arrangement that the supplies are available at all times.
• Arrange accommodation in Guesthouse and hotels based upon approved travel requests.
• Make payment voucher for processing of hotel payments

Objective 6

• Supervise and manage staff under your responsibility

Tasks and Responsibilities:

• Provide day-to-day management of staff directly under his/her responsibility (Finance Assistant) and cleaners.
• Set objectives with staff under his/her direct management, and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building
• Ensure that all Financial  policies and procedures are followed for Finance staff directly under his/her responsibility

Internal & External Relationship
Internal:

• Directly reporting to Finance Manager
• Technically supported by Finance Coordinator, Abuja
• Directly responsible for the Finance Assistant
• Liaise with Log team / PMs

External:

• Interaction with banking and financial institution service providers, and tax offices

Position Requirements
Qualification:

• B.Sc. in Accounting, Bachelor level Degree in Management, Finance, or related field; MBA or similar higher degree a plus

Skills and Experience
Essential:

• 2+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
• Champion of ACF Charter values of Professionalism, Transparency, Neutrality, Access to Victims and  Non-Discrimination

Preferred:

• Previous ACF experience or previous INGO experience
• Experience with donor-funded programs
• Experience supervising others

Minimum Basic Salary
NGN 236,585 per month.