Finance and Admin Manager at Nuru Nigeria

Location: Yola, Adamawa with visits to field office
Reports To: Project Director
Start Date: April, 2020
Period: 1 year contract with possible renewal
Supervises: Finance, Procurement, HR and Admin Officers

Position Description

• Leadership of all aspects of financial management, accounts, administration and human resources; monthly budgets, accounts and variance analysis for decision making.
• Prepare annual budget, cash requests and quarterly re-forecasts.
• Implement internal and external audit recommendations, support PWC in preparing year end accounts and oversee external audit.
• Prepare donor budget and financial reports in line with contract requirements, IFRS and Nuru International’s policy.

Responsibilities
Finance Responsibilities:

• Ensure organizational compliance with Nigerian & International finance regulations
• Lead development of financial plans, budgets and forecasts
• Prepare financial statements and support PWC in preparation of year end accounts
• Facilitate population of monthly and quarterly Dash Boards
• Ensure that a monthly income and expenditure tracking sheets is prepared, submit to PWC in a timely manner
• Review financial processes and procedures on a bi-annual basis
• Supervise preparation of accurate and timely financial reports alongside PWC for donors as required
• Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases.

Account / Procurement / Payroll Responsibilities:

• Ensure that accounting records and books of accounts are kept up to date and are in accordance with Nuru International/Nigeria’s chart of accounts
• Ensure that all payments to supplies and/or projects are in accordance with relevant regulations and approved plans/budgets
• Review monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts
• Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly
• Ensure that bank reconciliation as well as debtors and creditors statements are done monthly
• Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody
• Annually review accounting timelines and processes to ensure accounts are being produced across our admin and field sites in the most effective manner
• Ensure there transparent and credible procurement processes are in place

Human Resources / Admin Responsibilities:

• Implementing and revising HR policies and compensation program including annual salary benchmarking
• Facilitate the implementation of 3600 Performance Management and appraisal system for employees
• Developing, revising, and recommending personnel policies and procedures
• Ensure proper benefits administration and record keeping/tracking systems are in place
• Overseeing recruitment efforts for all personnel, including writing and placing job ads, setting interview panels, reviewing JDs etc.
• Oversee new employee orientations and employee relations counseling are conducted
• Overseeing exit interviews
• Coordinate employees travel and logistical needs.

Strategic Leadership Responsibilities:

• Support financial planning, risk management and value for money work within the organization
• Oversee overall organizational performance and people development including the managing of the performance dashboard and Bottom Line Accountabilities.
• Contribute to strategic planning and organizational management as a member of the Strategic Leadership Team as a team player
• Support the Project Director and SLT in the governance, oversight and direction of non-programmatic units
• Support the Project Director to develop and engage the SLT in the strategic growth and expansion of Nuru Nigeria
• Act as a role model to our staff and partners by upholding our values and policies at all times Create and maintain a values-based ethic across Nuru Nigeria to ensure that the Nuru Nigeria’s values, codes of conduct, policies and standards are understood clearly by all and adhered to in practice.

Job Requirements

• Master's degree in Business Administration or Management or any Social Science / Humanities required
• 5 years of managerial experience required
• Basic experience of Finance, Procurement and admin required
• Experience in strategy development and implementation
• Result oriented and people’s person
• Solution driven
• Critical thinking, coaching, interpersonal, verbal and written communication skills
• Proficiency in the use of computers most especially Ms Word & Excel and Google Applications
• Ability to plan for and keep track of multiple projects and deadline
• A team player with excellent leadership skills
• Very good understanding of office management processes
• Ability to manage conflicting demands and changing priorities.