Finance Advisor at Chemonics International

Principal Duties and Responsibilities (Essential Functions)

Finance Function:

• Oversee the processing of accounting transactions according to the General Acceptable Accounting Principles and adhere to home office field accounting manual procedures.
• Prepares payments by verifying documentation, approvals and requesting disbursements.
• Assist in all aspects of the project accounting and financial management.
• Follow USAID and PSM policies, procedures, and regulations in analyzing all financial information.
• Develop and maintain a relationship with the Bank representative for Conversion of USD, Bank Statement, and online Upload of Payments.
• Ensure that accounting transactions are accurately entered into the Computerized accounting software ABACUS.
• Prepare Bank Reconciliation and all supporting documents for End of Month Close.
• Ensure the maintenance of proper accounting documentation and filling.
• Support processing of payroll each month and prepare salary receipt/payroll forms, as well as the Provident Fund withholdings and employer contributions
• Liaise with Regulatory Authorities on employee Taxes and mandatory deductions (Pension & NSITF) ensuring compliance by remitting prompting monthly, as required.
• Prepare accurate coding sheets before they are sent to the Senior Finance Manager and Deputy Country Director for review and approval.
• Support the finance manager in subcontractor management by reviewing and monitoring monthly subcontractor invoices
• Evaluate VAT reports to ensure accuracy and compliance.
• Ensure all transactions follow USAID and Chemonics rules and regulations.
• Support with needed information and documentation during any audits.
• Perform other duties as assigned to achieve the project’s goals and objectives

Situation Room

• Ensure 3PL Workplan Budgets ceilings for PSM Task Orders or the Global Fund are communicated to the Smartsheet Administrator for updating of the Summary Sheet and any needed formulas
• Validates assigned Order Number on the invoice: this will provide insight into line items where order information was entered in 3PL Integrated Tracker
• Prepares and validates weekly financial presentation to Senior leadership
• Payment Reconciliation: Notify Situation room of completed 3PL Payments
• Communicates/Shares (via email) all GJ-Numbers for 3PL Payments in the Integrated tracker to the Situation Room. All Payments Entered in Smartsheet must be validated by Rows by the Team Lead
• Order management: provide visibility into logistics costs that have not been logged into Abacus and/or invoiced (accruals)
• Actual expenditure reporting: Ensure costs are linked to specific logistics orders
• Subcontract expenditure tracking: Ensure finance monitoring system is in place and adequately tracked

Job Qualifications

• Bachelor’s degree in accounting or related field required.
• Certification of Chartered Accountants or local equivalent desirable.
• Minimum of five (5) years’ experience working with USAID or other donor funded experience desirable.
• Excellent interpersonal and communications skills.
• Demonstrated leadership, versatility, and integrity.
• Strong analytical skills with attention to details
• Excellent computer skills
• Strong communication and interpersonal skills
• Fluency in English required

Supervision

• The Finance Advisor will report directly to the Finance Managerand if assigned to the Situation Room will report with dotted lines to the Warehousing & Distribution Analytics Manager.