FIN/HR Assistant at Medecins Sans Frontieres

Place of Recruitment: Bauchi, Work Location: Bauchi, Type of Contract: Fixed term Contract (Non-Renewable)

SCOPE OF RESPONSIBILITIES AND ACCOUNTABILITIES

Execute administrative tasks and do follow up of project accountancy, according to administration manag-er’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

MSF Section/Context-Specific Accountabilities

• Ensure weekly submission of Daily Worker Payment.
• Timely Procession of MOH payment.
• Ensure All Roasters are verified before Month End.
• Assist the Admin Manager with Follow up for All Service Contracts.

MINIMUM REQUIREMENTS

Education

• Desirable finance, business or administration related diploma.

Experience

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages

• English and Local Language.
• Knowledge
• Essential computer literacy (word, excel, internet).
• Competencies
• Stress Management