Field Office Coordinator at Nuru Nigeria

Position Summary

• Nuru Nigeria is seeking for a Field Office Coordinator in Borno who will be in charge of operational activities and coordination in the field office.
• The Field Office Coordinator will work under the supervision of the Leadership & Partnership Director of Nuru Nigeria.

Job Responsibilities
Under the supervision of the Leadership & Partnership Director, the Field Office Coordinator will carry out the following duties:
Operations and Program:

• Provide operational support and guidance to all field and program operational activities to ensure they are implemented effectively and efficiently with a focus on Nuru Nigeria’s vision and strategic objectives.
• Supervise the Nuru Nigeria’s field operations, set defined expectations, provide logistics and security support as needed, and evaluate direct reports accordingly.
• Manage petty cash in an effective, transparent and accountable manner.
• Establish and maintain successful relationship with Local Government Offices, Traditional Rulers, Community Leaders and other key stakeholders in the field site.
• Prepare high-quality progress reports on field operation and activities and ensure they are submitted on time.
• Support in improving performance management systems and mentor all resident ad-hoc staff.
• Ensure that inventory, supplies and stores received at the Field Office are well managed and accounted for in a transparent manner

Administration:

• Implement and coordinate administrative procedures and systems and devise ways to streamline the process in the Field Office.
• Support in the hiring of ad-hoc staff in the Field Office and other employees as required.
• Ensure the smooth and adequate flow of information within the team on the field to facilitate other business operations.
• Manage schedules and deadlines of activities in the Field Office.
• Organize and supervise other office activities such as recycling, renovations event planning, petty purchases etc.
• Ensure the Nuru Nigeria field staff adhere to policies and procedures of the organization.
• Keep abreast with all organizational changes and business developments.

Field Office Coordination:

• Ensure that all materials dispatched to beneficiaries are properly managed, distributed and accounted for.
• Ensure commodities and materials are received at the intended destination and all policies and procedures are strictly adhered to and maintained.
• Frequently brief and consult with the Security Assistant through a report of the activities on the field to mitigate any risk associated with the project implementation.
• Facilitate regular weekly staff coordination meetings for effective implementation and ensure all teams participate accordingly.
• Write a weekly, monthly, quarterly, bi-annual and yearly report on the operations and make recommendations accordingly.
• Network stakeholders and service providers and represent Nuru Nigeria effectively in the Field Office.

Job Requirements

• Minimum of bachelor’s degree or its social sciences or related field.
• Minimum of 3yrs working experience in the humanitarian or development sector with at least 1 year of working experience in administrative, operations, and field office management.
• Proven office management, administrative or coordination experience.
• Knowledge of office management responsibilities, systems, and procedures
• Effective planning, organizing, and directing skills
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office; MS word, Excel, and PowerPoint, preferably
• knowledge of the use of Google Drive
• Knowledge of basic accounting, petty cash management, data, and
• administrative management practices and procedures.
• Knowledge of clerical practices and procedures
• Basic knowledge of team management.
• Basic knowledge of business and management principles.
• Ability to work under pressure and deliver high-quality result with no or minimum supervision,
• Very good facilitation and presentation skills
• Strong interpersonal skills and ability to work with diverse people.