Field Coordinator at Medecins Du Monde

Location: Damboa, Borno

Main Responsibilities

• The field coordinator is responsible for the overall management of MDM programs in Damboa, Borno State, Nigeria and ensure close collaboration between the logistic, medical and administrative departments and good team spirit.
• S / he will ensure smooth implementation of the projects in Damboa LGA, according to projects proposal including budget monitoring of activities, coordination with other NGOs and government bodies.
• Ensure team security and safety and compliance with security regulations for the staff under her / his own responsibility
• Assess continuously the humanitarian and security situation in the field and timely inform the general coordinator.

Working Relationships:

• Hierarchical link: General coordinator
• Other: S / he manages directly the support and program team in Damboa. S / he gets the technical support of the country coordination team that is currently based in Maiduguri.

Roles
Base Management:

• Ensure adequate information flow within the different departments (program, admin / fin, logistic)
• Oversee and coordinate the general functioning of the base, and all departments
• Create / maintain a “team spirit” within the different departments and amongst the staff

Program Implementation and Management:

• Good planning and implementation, create tools for use by whole team, support team communication, efficiency and effectiveness with tasks
• Continuously assess the needs & adjust the programmes to the needs in collaboration with the Coordination team including the Deputy General Coordinator in charge of Programs
• Continuously assess the needs & adjust the programmes to the needs in collaboration with the Coordination team
• Contribute to the definition / revision of MDM Nigeria strategy by providing inputs for Damboa, draw up scenarios and proposals, and support the budget creation / revision for future / new activities in collaboration with the coordination team and relevant departments
• Contribute in defining the project needs and response including the the Emergency Response Mechanism within North East.

Logistics / Finance / Administration:

• Ensure familiarity with donor compliance issues, ensuring all projects implementation in compliance with MdM procedures and donors’ guidelines
• Ensure appropriate administrative, financial and logistical MdM systems / procedures are in place (with the support of Finance Co, HR Co and LogCo), maintained and adhered to so that all support functions are carried out effectively and efficiently
• Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals
• Ensure, in coordination with the Finance Coordinator that financial needs are well planned according to activities workplan

Human Resource Management:

• To be responsible for the well-being of all team members; conduct regular team building activities.
• Where relevant, contribute to recruitment and selection of national staff.
• Responsible for the disciplinary and grievance procedures of the team under his / her line management
• Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur.
• Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
• Carry out performance review as per MdM standard requirements and procedures.
• Ensure all new team members are adequately briefed on arrival in the field and departing team members are debriefed.
• Responsible for capacity building and training of personnel in collaboration with all technical coordinators (Deputy General Coordinator in charge of Programs, Health Co, Pharma Co, HR Co, Finance Co, and LogCo)

Representation:

• Carry out representation with other NGOs, UN agencies, local and national government bodies, traditional authorities, donors and other relevant parties.
• Participate on a regular basis to all relevant meetings and be collaborative and build a strong relationship with all partners working in the area.
• When relevant and with the General Coordinator approval, represent MdM to donors, authorities, NGOs and other parties as necessary.

Safety and Security Management:

• Ensure team security and safety in a highly changeable and volatile security environment in collaboration with the coordination team.
• Proactively monitor the political and security situation in the project areas and update the country security and liaison officer and the General Coordinator accordingly.
• Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the country security and liaison officer / General Coordinator accordingly.
• Ensure timely and accurate security / incident reports are sent to the country security and liaison officer / General Coordinator.

Reporting:

• Elaborate coordination report with the coordination team.
• Ensure regular contacts with General Coordinator.
• Participate to proposals & reports to donors.
• The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

Job Requirements
Training & Experience:

• University degree in Social or Political Sciences, Social Communication, Health Promotion or related studies
• Desirable degree in Project Management or HR Management
• Must have at least 6 years work experience.
• Experience with an NGO working, preferably within the health sector.
• Previous experience of project planning and budget holding; proposal and report writing.
• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).
• Experience of security management at the field site level.

Soft Skills:

• Strong leadership skills and a supportive management style (experience managing national and expatriate staff)
• Diplomacy, negotiation and networking skills
• Ability to work under a minimum of supervision
• Willing to live and work in challenging conditions
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Strong problem solving and organisational skills in day to day and crisis situations
• Ability to classify and to manage priorities

Hard Skills:

• IT
• Windows office package (Word, Excel, Outlook…)
• Languages
• English: fluent (oral and written)
• Hausa or Arabic or Kanuri is an asset