Female Administrative Officer / Secretary (NGO) at Willers Solutions

Job Description

• Scheduling meetings and appointments and ensure appropriate communication, prepare boardroom and data projector for meetings.
• Maintaining the office condition and arranging necessary repairs;
• Setting-up conference calls, booking and reserving conference rooms;
• Preparing agendas, name tags and attendance registers for meetings and events;
• Overseeing the general workers responsibilities and ensure that the office is kept clean at all times and ensure office orderliness and professional appearance;
• Ensuring that after hours/special holiday messages are recorded, retrieved, and communicated to the relevant people where needed.
• Receiving and send program pouches, track shipment, confirm receipt and forward to the relevant person;
• Maintaining an up-to-date contact list for the program, both internal and external contacts;
• Take minutes at administrative team meetings and ensure that proper record keeping is taking place and maintained;
• Addressing employees’ queries regarding office management issues (e.g. stationery);
• Tracking the utilization of office consumables, and order consumables when needed;
• Liaising with facility management vendors, including catering and security services;
• Planning in-house or off-site activities, like parties and celebrations;
• Assisting with coordinating procurement (preparing Purchase Request and requesting for quotations);
• Office space management and ensuring the building meets Fire, Health and Safety requirements.

Qualifications

• Minimum of a B.Sc. Degree in Business Administration or any related field.
• Minimum of 3 years experience as an Administrative Personnel with a non - governmental organization.
• Must have experience in Event Management with Secretarial Experience in a non-governmental Organization.
• Must have experience in Fund Raising and use of Social Mediation Tools.

Interested and qualified candidates should send their CV in Ms Word Format to: recruitment@willerssolutions.com using "Female Admin Officer / Secretary" as the subject of the mail.

Note: Only qualified candidates would be contacted.