Faculty Administrative Manager at Lagos Business School

Location: Sangotedo Ajah, Lagos

Job Summary

• The purpose of this position is to seamlessly manage administrative operations of the Faculty Office and support activities to promote the welfare of Faculty members.

Essential Duties / Key Job Roles and Responsibilities
Include but not limited to the following:

• Provide effective liaison between the faculty office, students, and other relevant organizations.
• Provide administrative support to the Academic director.
• Manage correspondence and other forms of confidential information relating to the faculty director’s office.
• Manage up-to-date information on faculty. Records management including filling, tracking, and retrieval, ensuring accuracy and accessibility.
• Provide support during faculty appointments and promotions.
• Planning and agenda-setting for faculty meetings and HOD meetings.
• Ensure compliance with the faculty manual and update when necessary.
• Provide secretarial support to the Students Disciplinary, Admissions, and General-Purpose Committee.
• Develop and implement administrative functions to monitor departmental operations.
• Interact with HODs in managing the administrative operations of faculty departments.
• Assist and support the Faculty Director in preparation of budgets and other departmental reports
• Initiate and execute activities to support the welfare of faculty.
• Provide support for ceremonials such as convocation, inaugural lectures, valedictory lectures etc.
• Process result slips, transcripts, statements of results, and certificates for students.
• Any other duty specific or Adhoc to be assigned by the line manager from time to time.

Qualifications

• Minimum of a good first degree / HND

Professional Qualification:

• Chartered Institute of Secretaries will be an added advantage.

Experience

• At least 5 years in an administrative position

Competencies:

• Organizing and planning skills
• Good written and oral communication skills
• Interpersonal skills and relationship management skills
• Confidentiality
• Initiative - self-starter
• Proficiency in the use of Microsoft Office tools
• General management/administrative skills
• Records management
• Project management
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills