Facility Officer at Vertex Realty Solutions Limited

Job Summary

• The Facility Officer is responsible for ensuring the effective operation, maintenance, safety, and security of the company's office buildings, residential properties, and other facilities.
• The role involves coordinating maintenance activities, supervising service providers, managing facility assets, and ensuring a clean, safe, and functional environment for staff, clients, and occupants.

Key Responsibilities

• Inspect company offices, residential properties, and project facilities regularly to ensure they are in good condition.
• Coordinate preventive and corrective maintenance of buildings, equipment, and facility systems.
• Monitor the performance of contractors, technicians, cleaners, security personnel, and other service providers.
• Ensure plumbing, electrical, HVAC, generators, elevators, and other building systems are functioning properly.
• Respond promptly to maintenance requests and facility-related complaints.
• Maintain records of maintenance activities, repairs, inspections, and service schedules.
• Monitor the condition of company assets and recommend repairs or replacements where necessary.
• Ensure compliance with health, safety, environmental, and building regulations.
• Conduct routine safety inspections and report potential hazards.
• Coordinate office space allocation, furniture arrangement, and facility improvements.
• Monitor utility consumption and recommend cost-saving measures.
• Manage inventory of facility supplies, cleaning materials, and maintenance equipment.
• Prepare periodic facility inspection and maintenance reports.
• Assist in developing and implementing facility management policies and procedures.
• Support emergency preparedness activities and coordinate responses to facility-related incidents.

Key Performance Indicators (KPIs)

• Timely resolution of maintenance requests.
• Facility uptime and operational efficiency.
• Compliance with maintenance schedules.
• Reduction in equipment breakdowns.
• Health and safety compliance.
• Customer and staff satisfaction with facility services.
• Accuracy and timeliness of maintenance reports.
• Effective management of maintenance costs and facility resources.

Qualifications

• Bachelor's Degree or HND in Facility Management, Estate Management, Engineering, Building Technology, Business Administration, or a related field.
• 2–4 years of experience in facility management, property management, or building maintenance.
• Professional certification in Facility Management or related fields is an added advantage.

Skills and Competencies:

• Good knowledge of building maintenance and facility operations.
• Understanding of electrical, plumbing, HVAC, and other building systems.
• Strong organizational and planning skills.
• Good problem-solving and decision-making abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Ability to supervise contractors and service providers effectively.
• Good report writing and documentation skills.
• Strong attention to detail and time management.
• High level of integrity, accountability, and professionalism.