Facility Officer at Miva Open University

Job Summary

• The Facility Officer will be responsible for the effective day-to-day management, maintenance, safety, and operational readiness of the Study Centre.
• The role will ensure that the facility provides a safe, functional, welcoming, and conducive environment for students, employees, visitors, and other stakeholders.
• The Facility Officer will also coordinate renovation and fit-out activities where required, manage contractors and service providers, oversee utilities and maintenance, ensure compliance with health and safety requirements, and identify opportunities to improve operational efficiency and optimize facility-related costs.

Responsibilities

• Oversee renovation, furnishing, fit-out, and setup activities, ensuring completion in line with approved requirements, timelines, budgets, and quality standards.
• Manage the day-to-day maintenance and upkeep of the Study Centre, including electrical, plumbing, air-conditioning, furniture, fixtures, and other facility infrastructure.
• Coordinate and supervise contractors, vendors, technicians, and other service providers, ensuring timely and satisfactory delivery of services.
• Conduct routine facility inspections, identify maintenance requirements, and ensure repairs and faults are promptly addressed to minimise operational disruptions.
• Ensure the Study Centre is clean, functional, and appropriately prepared for daily operations, academic activities, meetings, examinations, and events.
• Implement and enforce health, safety, security, and environmental procedures, including regular safety inspections, risk assessments, and emergency response plans.
• Monitor electricity, water, fuel, and other utilities and implement initiatives to reduce consumption and facility-related costs without compromising service quality.
• Optimise the use and layout of classrooms, offices, common areas, and other spaces to support current and future operational requirements.
• Maintain accurate records of facility assets, maintenance activities, vendor services, utility consumption, and related expenditure.
• Identify and implement opportunities to improve facility processes, operational efficiency, service delivery, and cost-effectiveness.
• Liaise with relevant internal teams to ensure facility-related requirements and issues are addressed promptly.
• Perform any other duties as may be assigned by the supervisor or management.

Requirements

• Possess a Bachelor's Degree or HND in Facility Management, Estate Management, Building Technology, Engineering, Business Administration, or a related field with 3 – 5 years' relevant experience in facility management, building operations, property management, or a related role.
• Experience managing contractors, vendors, maintenance activities, and facility improvement projects.
• Working knowledge of health and safety requirements, building maintenance, utilities management, and basic facility systems.
• Strong organisational, problem-solving, vendor management, and cost-management skills.
• Good communication, interpersonal, reporting, and record-keeping skills.
• Ability to work independently, manage multiple priorities, and respond promptly to operational issues.
• Proficiency in Microsoft Office and / or Google Workspace.

Remuneration

• Competitive.