Facility Officer at J-Six Group

Responsibilities

• Handle insurance plans and service contracts
• Ensuring that the facility is fully operational with all utilities functioning properly
• Responding to and resolving facility-related issues and emergencies as they arise.
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Oversee functions such as parking space allocation, waste disposal, building security, etc.
• Maintaining and managing the facility’s physical infrastructure, including its HVAC systems, plumbing, electrical systems, generator, elevator servicing and other mechanical equipment.
• Creating and implementing facility management policies and procedures to ensure the smooth operation of the facility.
• Ensuring compliance with local, state, and federal regulations regarding building codes, safety standards, and environmental regulations.
• Communicating with senior management and other stakeholders about facility management issues and concerns.
• Carry out daily routine inspection of the building and its premises to determine to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs by ensuring that expenses are kept within budgetary constraints.
• Plan and coordinate all installations(telecommunications, heat, electricity etc.), maintenance and repair for the facilities as required.
• Developing and maintaining excellent working relationship with vendors, contractors, and other stakeholders involved in the facility’s operations.
• Supervise maintenance staff, support staff, artisans and external contractors, and ensuring tasks are completed satisfactorily and follow up on any deficiencies.· ·

Reports:

• Weekly and monthly report of the facility activities.
• Weekly log of complaints, response, cost accrued and response time.

Requirements and Skills

• A tertiary Degree
• Proven experience as an Administrative Officer, Facility Officer or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and MS Office tools (Word and Excel)
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• Ability to maintain excellent working relationship
• Excellent negotiation skills.