Facility Management and Admin Officer at TRANOS

Location: Ikeja, Lagos

Responsibilities
Facility Management:

• Planning and coordinating of all installations and refurbishments in the factory
• Providing oversight for the procurement of some materials and supplies that may be required for daily operation and maintenance of the facilities
• Managing the upkeep of equipment, vehicles and supplies to meet health and safety standards in the factory
• Inspecting buildings’ structures to determine the need for repairs or renovations
• Reviewing utilities consumption and strive to minimize costs
• Supervising all staff facilities staff (technicians, groundskeepers, security, drivers) and external contractors
• Conduct project planning, execution & project control
• Controlling activities like parking space allocation, waste disposal, building security etc.

Office Administration:

• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Ensure fleet availability to meet all requests by scheduling, forecasting, and surveying current user trends
• Updating of office admin policies and procedures
• Preparing reports on expenses, office budgets, and other expenditures
• Supporting department managers, staff, and MD
• Organizing conference room scheduling, equipment, and cleaning
• Overseeing and preparing expense reports and budgets
• Arrange travel documents and accommodations for all staff.

Requirements

• Minimum of First Degree in Engineering, Environmental Science, or any related discipline.
• Postgraduate degree is an added advantage
• Minimum of 3 years experience in factory management or related fields
• Good experience of following procedures for data input, retrieval, and documentation control
• Proven record of providing excellent internal and external customer service
• Excellent procurement and negotiation skills
• Good knowledge in use of Microsoft Office with sound ability to analyse data
• Strong leadership, interpersonal and relationship-building skills.