Facility Management Accountant at Mixta Nigeria

Position Overview

• The Facility Management Accountant is the financial anchor for Mixta's operational estates.
• Handling the financials for currently three functional estates —this role requires a highly organized professional.
• The successful candidate will not only manage day-to-day inflows and outflows (service charges, power vending) but will also be tasked with clearing historical accounting backlogs, developing tailored Charts of Accounts (COAs), and ensuring complete financial transparency for both Mixta Management and the funding Estate Homeowners/Resident Associations.

Key Responsibilities

• Develop, implement, and maintain a tailored Chart of Accounts (COA) for the Facility Management unit, ensuring accurate tracking of diverse FM headings with a critical focus on monitoring power expenditure.
• Prepare and present comprehensive Income & Expenditure reports on a Monthly, Quarterly, and Annual cadence to both internal Mixta management and external Estate Resident Associations.
• Aggressively manage, reconcile, and clear historical accounting backlogs, including the immediate financial setup and COA preparation for all estate locations.
• Ensure daily tracking and reportage of all money collections from the Estates via service charge, power token vending, surcharges and others.
• Generate rapid, accurate reports detailing service charge arrears, clearly identifying payment compliance and defaults by residents to support the recovery team.
• Provide detailed financial records of each apartment in the Estate and prepare Timely and Accurate Management Account.
• Prepare reports of power token vended and Nil reports for each apartment in the Estate.
• Provide monthly reports of Income & Expenditures of the Estate.
• Manage the end-to-end accounts payable and accounts receivable cycles across multiple estate sites simultaneously.
• Ensure all Bank Accounts are reconciled to books in a timely manner for all service charge payments.
• Ensure all intercompany reconciliations are delivered and reconciling items are treated.
• Receive, Track, documents and recognize and initiate process for settlement of all invoices due and payable by Estate Facility Management Activities.
• Documents record of Estate Facility Management Assets and Liabilities.
• Prepare budget and forecast of the financial activities of the Estate Facility Management.
• Data Entry Accuracy: Maintain 98–100% accuracy in all cost-related data entries.
• Timeliness: Complete assigned reporting and documentation tasks within agreed timelines.
• Invoice Matching Accuracy: Achieve 98–100% accuracy in matching purchase orders, deliveries, and invoices.
• Treasury Record Accuracy: Ensure discrepancies in daily records are flagged immediately for review.
• Compliance: Adhere to 100% of internal cost control procedures and filing protocols.
• Reporting Cadence: 100% on-time delivery of Monthly, Quarterly, and Annual reports to Resident Associations without material errors.
• Backlog Clearance: Complete the reconciliation and clearance of assigned historical accounts within the first 60 days.

Qualifications

• HND/BSC or equivalent qualification in Accounting, Finance, Business Administration, or related field.
• 5–7 years of progressive accounting experience, with at least 2 years dealing with complex reconciliations, multi-entity reporting, or facility management accounting.
• ACA, ACCA, or equivalent will be added advantage.

Key Skills:

• Good numerical and analytical skills.
• Advanced proficiency in Microsoft Excel and mandatory, demonstrable experience using Financial ERP software, specifically SAGE.
• Exceptional stakeholder management and presentation skills, with the ability to confidently defend financial reports to homeowner associations.
• Proven experience in clearing financial backlogs and structuring general ledgers/Charts of Accounts from scratch.
• High emotional intelligence and resilience required to manage external Resident Associations.
• Strong attention to detail and accuracy in data entry.
• Good organizational and time management skills.
• Ability to work collaboratively in a team environment.
• Willingness to learn and take on new tasks as assigned.