Facilities Manager at Alfred & Victoria Associates

About the Role

• We are seeking an experienced Facilities Manager to oversee the management, maintenance, safety, and operational efficiency of all hospital facilities and infrastructure.

Key Responsibilities
Facilities Operations & Maintenance:

• Develop and implement preventive and corrective maintenance programmes for hospital buildings, equipment, and infrastructure.
• Ensure continuous availability and functionality of critical hospital systems, including:
  • Electrical systems
  • HVAC (Heating, Ventilation & Air Conditioning)
  • Plumbing systems
  • Medical gas systems
  • Water supply and treatment systems
  • Backup generators and power systems
• Coordinate routine inspections and maintenance schedules.
• Manage repairs promptly to minimise operational downtime.

Hospital Infrastructure Management:

• Ensure all hospital buildings, wards, theatres, laboratories, offices, and public areas are maintained to high standards.
• Plan renovations, expansions, and facility improvement projects.
• Monitor facility performance and recommend upgrades where necessary.
• Maintain accurate records of maintenance activities and facility assets.

Health, Safety & Compliance:

• Ensure compliance with healthcare facility regulations, health and safety standards, fire safety requirements, and environmental regulations.
• Conduct regular facility risk assessments.
• Lead emergency preparedness planning and coordinate fire drills and evacuation procedures.
• Ensure statutory inspections and certifications are completed on schedule.

Vendor & Contractor Management:

• Manage relationships with external contractors, suppliers, and service providers.
• Evaluate contractor performance and ensure service level agreements are met.
• Verify quality of work before approving payments.

Budget & Cost Management:

• Prepare and manage the annual facilities budget.
• Monitor maintenance expenditure and control operational costs.
• Source cost-effective maintenance solutions without compromising quality or patient safety.
• Prepare reports on maintenance costs and capital expenditure.

Utilities Management:

• Monitor electricity, diesel, water, gas, and utility consumption.
• Implement energy efficiency and sustainability initiatives.
• Ensure uninterrupted utility services across hospital operations.

Team Leadership:

• Lead and supervise maintenance technicians, facility officers, and support staff.
• Allocate work schedules and monitor team performance.
• Identify training needs and ensure continuous professional development.
• Promote a culture of safety, accountability, and excellent service delivery.

Asset Management:

• Maintain an up-to-date asset register for all hospital facilities and equipment.
• Track equipment lifecycle and replacement schedules.
• Coordinate procurement of maintenance materials and facility-related equipment.

Reporting:

• Prepare monthly and quarterly facilities management reports.
• Report maintenance activities, operational challenges, project updates, compliance status, and budget performance to management.
• Maintain documentation for audits and regulatory inspections.

Key Performance Indicators (KPIs)

• Facilities uptime and operational efficiency
• Preventive maintenance completion rate
• Equipment downtime reduction
• Regulatory compliance and audit performance
• Health and safety incident rate
• Response time to maintenance requests
• Budget adherence
• Utility cost optimisation
• Vendor performance and SLA compliance
• Staff productivity and maintenance turnaround time.

Requirements
Education:

• Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Civil Engineering, Building Technology, Facilities Management, Estate Management, or a related discipline.
• A Master's degree is an added advantage.

Experience:

• Minimum of 6 years' relevant experience in facilities management.
• At least 2 years in a supervisory or managerial role.
• Prior experience managing facilities within a hospital or healthcare environment is highly preferred.
• The ideal candidates must have the power/HVAC experience but our major need lies in the laboratory equipment maintenance.