Facilities & Admin Coordinator at MANO Africa

Department: Human Resources

Job Description

• We are looking for an efficient Facilities & Admin personnel to coordinate all administrative & asset maintenance for our offices in Nigeria.
• He/she will be responsible for asset procurement, scouting for potential office locations & ensuring all our facilities are in good conditions, up to code, and fully operational.
• The Facilities & Admin Coordinator will also be responsible for managing contractors and working with third party vendors.
• He/she will visit our offices across Nigeria frequently, identify snags and provide solutions; as well as follow up on contractors / vendor to ensure timely and successful completion of assigned projects.

Responsibilities

• Manage office procurement and ensure documented monthly reconciliation
• Manage vendor contracts
• Coordinate site safety programs
• Maintain a safe work environment for all employees
• Ensure all processes and compliance programs are met
• Manage facilities planning and space allocation across all Mano offices in Nigeria
• Prepare cost estimates for moves and equipment
• Coordinate compliance with maintenance checklist
• Frequent visit to Mano locations to ensure adherence to maintenance standard
• Ensure all utility systems are inspected and in accordance with regulations
• Supervise Mano buildings’ security and maintenance services
• Manage and supervising all facilities personnel
• Coordinate all maintenance issues and schedules
• Coordinate payment of utility bills and other statutory obligations
• Liaise with external contractors (LAWMA, PHCN, Water Corporation, etc.) in the provision of utility services and prompt payment of services provided.

Requirements

• First Degree in facilities management, business management or related field preferred. Certification in facilities management a plus.
• 5+ years’ work experience with up to 3 years in core Facilities & Administration
• Experience in SLA management and 3rd party vendor relationships.
• Encouraging to team and staff; able to mentor and lead
• Experienced at following strict budgets
• Strong written and verbal communication skills
• Previous experience in maintenance supervision or related field.