Experienced Administrative Assistant at OA Digital Media Limited

Job Summary:

The Experienced Administrative Assistant to the CINO provides support to the CINO and the Executive Team. This role requires a highly skilled individual with a strong background in executive-level assistance, as well as the capability to work in an environment. This dynamic position demands the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

Hybrid Executive Support  

• Serve as the primary remote point of contact between the executives and internal/external clients.
• Manage the flow of information remotely in a timely and accurate manner.
• Organize and facilitate remote meetings, including coordinating all pre-meeting and post-meeting logistics.
• Virtual Communication
• Oversee internal communication (e.g., emails, memos, and video conferencing calls).
• Prepare and edit corporate documents for remote teams and external partners.
• Calendar Management
• Remotely manage the CINO’s calendar, schedule meetings, and prioritize daily tasks and responsibilities.

Remote Organizational Support

• Coordinate executive remote travel plans, itineraries, and agendas; compile documents for remote travel-related meetings.
• Assist with the creation of remote presentation materials.

 Special Projects

• Coordinate and manage special projects, including direct involvement in remote project planning and execution.

Qualifications:

Experience and Education

• 3+ years of experience as an Administrative Assistant reporting directly to senior management.
• Bachelor’s Degree in Business Administration or related field preferred.

Skills

• Advanced organizational, project management, and problem-solving skills.
• Exceptional interpersonal skills.
• Advanced written and verbal communication skills.
• Mastery of remote working tools such as Zoho.

Attributes

• Ability to work remotely in a fast-paced, high-pressure environment.
• Self-motivated and capable of working without direct supervision.
• Strong attention to detail.