Executive Secretary at Multigate Payments Limited

Multigate seeks an organized Executive Secretary to support the CEO by managing schedules, communications, and operations. The ideal candidate has proven experience with senior executives and excels in multitasking, attention to detail, and proactive problem-solving.

Duties/Responsibilities:

• Calendar Management: Efficiently manage and prioritize the executive's calendar, scheduling meetings, appointments, and travel arrangements while ensuring optimal time management.
• Communication: Serve as the primary point of contact for internal and external communications. Draft, proofread, and edit correspondence, reports, and presentations with precision.
• Logistics Coordination: Organize logistics for meetings and high-profile events, ensuring every detail aligns with the CEO’s vision and expectations.
• System Development: Develop and implement efficient systems to streamline operations within the CEO’s office, enhancing productivity and workflow.
• Documentation Management: Maintain accurate records and files, ensuring that all documents are organized and easily accessible. Implement systems for tracking important deadlines and deliverables.
• Task Management: Assist in the prioritization of tasks and projects. Follow up on action items to ensure timely completion.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Support Executive Needs: Anticipate the executive's needs and provide proactive, reliable support.

Requirements

• Minimum 5 years experience supporting C-level executives  in a fast-paced environment..
• Bachelor’s degree in Business Administration or a related field is preferred.
• Exceptional organizational and problem-solving skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong analytical skills with the ability to present actionable insights.
• Professional, adaptable, and calm under pressure.
• A keen eye for detail is essential; the candidate must be thorough in all tasks to meet high standards.
• Comfortable working in a dynamic environment with changing priorities; able to adjust quickly to new situations.
• Ability to maintain composure in high-stress situations while delivering excellent service.