Executive Secretary at ICONNS Group

Job Summary

• The Executive Secretary provides high-level administrative support to executives, ensuring smooth daily operations and effective communication.
• This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
Administrative Support:

• Manage executives’ schedules, including meetings, appointments, and travel arrangements.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Maintain confidential records and filing systems.

Communication Management:

• Serve as the primary point of contact for internal and external stakeholders.
• Screen and prioritize emails, calls, and messages for the executive.
• Draft and proofread communications on behalf of the executive.

Meeting Coordination:

• Organize and prepare for meetings, including agenda creation and material distribution.
• Record minutes and follow up on action items.

Project Assistance:

• Assist with planning and execution of special projects and events.
• Conduct research and provide data analysis as needed.

Office Management:

• Oversee office supplies, equipment maintenance, and vendor relations.
• Monitor budgets and expense reports.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field (preferred).
• 3 - 5 years of experience as an executive assistant or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Discretion and ability to handle sensitive information.
• Proactive and resourceful problem-solver.
• Professional demeanor and strong interpersonal skills.
• High level of attention to detail and accuracy.
• Minimum age of 25years
• Must reside within V.I and its environs.