Executive Assistant at Willers Solutions

RESPONSIBILITIES

• Provide secretarial and administrative support services to the CEO. 
• Act as custodian of sensitive matters and information relating to peculiar issues within the CEO’s office. 
• Examine documents for the CEO’s review to ensure quality control and compliance with company’s procedures and policies. 
• Monitor and manage the CEO’s internal and external correspondence. 
• Develop corporate communication materials for the Company. 
• Obtain weekly/monthly activity reports from departmental team leads and collate for the CEO’s review. 
• Process requisitions for the CEO’s office. 
• Provide assistance to the CEO in preparation of reports and presentations. 
• Perform quality control checks on assigned CEO’s presentations to ensure proper formatting and elimination of errors. 
• Respond to client queries and request on non-technical issues and escalate as required to the relevant personnel. 
• Develop and maintain an efficient documentation and filing (electronic and hardware) process. 
• Document minutes of CEO’s meetings and produce memos of such for review. 
• Ensure and coordinate relevant and adequate logistics for the CEO and other events connected to the CEO’s office. 
• Handle/supervise travel and other logistics arrangement for the CEO. 
• Process official expenditures and claims for the CEO. 
• Help the CEO manage workflow and office deadlines. 
• Take and relay accurate and timely messages from telephone calls and respond to queries on behalf of the CEO where necessary 
• Liaise with relevant individuals, external organizations, etc to arrange meetings and prepare agendas for the CEO. 
• Liaise with various departmental heads as required by the CEO
• Perform other duties as assigned by the CEO

REQUIREMENT

• Bachelor’s degree in Business Administration or a related field. 
• Work experience as an Executive Assistant or  Personal Assistant.
• Excellent MS Office knowledge
• Good communication and interpersonal skills 
• Ability to conduct research and create reports or presentations 
• Ability to handle sensitive information with discretion and confidentiality 
• Basic computer and office equipment skills 
• Multi-tasking and time-management skills, with the ability to prioritize tasks. 
• Highly organized and detail oriented. 
• Excellent analytical and problem-solving skills