Executive Assistant at Weststar Vehicle Care Limited

About the role:

• The Executive Assistant will provide high-quality executive assistance and administrative support to the CEO and MD.
• You will deliver an efficient organizational and administrative service to the CEO and MD.
• You will also perform, coordinate, manage, and oversee the calendar of the CEO and the MD.

Responsibilities

• Coordinate daily management of the MD and CEO’s calendar and schedules
• Update the MD and CEO on upcoming meetings and ongoing obligations.
• Research and prepare documents for review by the MD/CEO.
• Attend meetings with the MD and CEO where necessary.
• Prepare for meetings and accurately record minutes of meetings.
• Serve as an intermediary between CEO, MD/Manager, and third parties.
• Read and analyze incoming memos, submissions, and distribute them as needed.
• Make travel arrangements for the MD and CEO where applicable.
• Perform office duties that include ordering supplies and managing a records database.
• Receive and handle correspondence by sorting and evaluating them based on priority.
• Provide general administrative support.

Requirements

• Ability to always maintain strict confidentiality and professionalism.
• A Bachelor’s Degree in Humanities, Law, Social sciences, Business, or any related field.
• At least 4-6 years of work experience as an Executive Assistant.
• Excellent communication skills: at least level C1 in English.
• Ability to speak German is an additional advantage.
• Ability to work well under pressure and stay flexible when tight deadlines arise.
• Good computer literacy and technological skills.
• Proven ability to pay attention to details.
• Profuse writing and presentation skills.
• Good communication and interpersonal skills.
• Ability to listen attentively and follow given instructions.