Executive Assistant at Vesti

Job Summary

• The Executive Assistant (EA) provides high-level administrative support to the CEO, managing schedules, handling correspondence, organizing meetings, and assisting with strategic initiatives. The EA acts as a liaison between the CEO and internal/external stakeholders, ensuring efficient communication and task execution.
• This role is essential in optimizing the CEO’s productivity by proactively managing workflows and coordinating priorities.

Responsibilities:

• Schedule and manage the CEO’s calendar, coordinating meetings, appointments, and travel arrangements.
• Organize and prepare agendas, documents, and materials for meetings. Take detailed notes and manage follow-ups as needed.
• Handle email and other communications on behalf of the CEO, ensuring timely responses and prioritizing key matters.
• Arrange travel logistics, including flights, accommodation, and transportation, and prepare detailed itineraries.
• Manage sensitive information with the utmost discretion and ensure confidentiality at all times.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 2+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Exceptional ability to multitask, prioritize, and manage time effectively to handle the CEO’s schedule and requirements.
• Ability to anticipate needs and proactively address issues before they arise.