Executive Assistant at UltraHire

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to work closely with the CEO. The ideal candidate will provide high-level administrative, organizational, and communication support, ensuring the CEO’s daily operations run smoothly and efficiently.

This role requires excellent writing skills, strong proficiency in Microsoft Office (especially Word and Excel), discretion, and the ability to manage multiple priorities in a fast-paced executive environment.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments
• Draft, edit, and format professional documents, reports, emails, and presentations on behalf of the CEO
• Manage internal and external correspondence with professionalism and confidentiality
• Prepare meeting agendas, take accurate minutes, and track action points
• Organize and maintain files, records, and documents (both digital and physical)
• Assist with data entry, reporting, and analysis using Microsoft Excel
• Coordinate travel arrangements, itineraries, and logistics when required
• Serve as a key liaison between the CEO and internal teams, partners, and stakeholders
• Handle sensitive information with a high level of discretion and professionalism
• Support special projects and ad-hoc tasks as assigned by the CEO

Required Skills & Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role (preferred)
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite, especially Microsoft Word and Excel
• Strong organizational, time-management, and multitasking abilities
• High attention to detail and accuracy
• Ability to work independently and take initiative
• Professional demeanor and strong interpersonal skills
• Ability to prioritize tasks and work under pressure

Preferred Attributes

• over 4 years Experience working closely with senior executives or CEOs
• Strong writing, editing, and documentation skills
• Analytical mindset with good data-handling skills
• High level of integrity, discretion, and confidentiality

Why Join Us?

• Work directly with executive leadership
• Gain exposure to strategic decision-making
• Opportunity for professional growth and career development
• Dynamic and fast-paced work environment