Executive Assistant at Tropical General Investments (TGI) Group

Duties, Responsibilities & Accountabilities

• Act as the point of contact between the executives and internal/external clients.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Handle requests and queries appropriately.
• Maintain diary, arrange meetings and appointments and provide reminders.
• Make travel arrangements.
• Take dictation and minutes and accurately enter data.
• Monitor office supplies and research advantageous deals or suppliers.
• Produce reports, presentation and briefs.
• Develop and carry out an efficient documentation and filing system.
• Ensure data are used or processed for the purpose set for such data and ensure absolute confidentiality while processing or using personal data. Get the consent of the data subject before collecting, processing and using data.

Requirements

• Proven experience as an Executive Assistant or in other secretarial position.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office.
• Exemplary planning and time management skills.
• Familiarity with industrial security, facility protection and security management and operations.
• High level verbal and written communication skills.
• Familarity with industrial security,facility protection and security management and operations.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.https://clicktgi.net/job/executive-assistant/