Executive Assistant to the Vice President at Michael Stevens Consulting

Essential Duties and Responsibilities
Technical:

• Preparing documents, briefing papers, reports, speeches, addresses and presentations for the president
• Scheduling meetings and appointments, preparing weekly itineraries, maintaining organised diaries, preparing my principal ahead of such appointments with relevant briefs, reports and addresses and where necessary assigning schedules to other officeholders
• Arranging for traveling and duty tours by the Vice President
• Devising and maintaining office systems and processes, including data management, filing, etc;
• Attending to all incoming and outgoing correspondences/mails
• Screening and handling telephone calls, enquiries, requests for visitations as appropriate
• Taking minutes and proceedings of important meetings where required.
• Carrying out specific projects and research as they relate to the responsibilities of the officer holders
• Producing documents, briefing papers, reports, speeches, addresses and presentations;
• Carrying out background research and presenting findings on important engagements of the Vice President/Chairman of Council;
• Devising and maintaining office systems and processes, including data management, filing, etc;
• Organising meetings and ensuring my Principal is well-prepared for meetings;
• Maintaining organised diaries and scheduling appointments;
• Screening and handling telephone calls, enquiries, requests for visitations as appropriate;
• Scheduling meetings and preparing weekly itineraries;
• Provides administrative support to the office of the Vice President

Other duties:

• Perform any other duty as assigned by management.

Person Specification
Qualification / Education:

• Minimum of relevant Master's degree and Professional Certifications.

Work Experience:

• Minimum 5 - 10 years' cognate experience in a similar position and industry.

Skills & Knowledge:

• Software experience with various office computer packages e.g. Word, Excel, PowerPoint, etc.
• Experience with SharePoint would be highly desirable
• Experience as an Executive Assistant
• Experience gained in a membership organisation highly desirable
• Ability to manage deadlines and prioritise work
• Excellent interpersonal skill
• Excellent communication skills
• Ability to carry out research in order to deliver qualitative presentations on various subjects as required
• Multi-tasking skills to be able to deliver multiple jobs in good time
• Critical reasoning and strategic thinking capabilities
• Excellent organization skills
• Ability to work under pressure
• Attention to detail
• Time management skills to meet deadlines and deliver on assignments
• Scheduling skills
• Administration experience
• Coordination skills
• Good analytical skills
• High level of discretion
• Excellent Business writing skills
• High level of Emotional Intelligence
• Being courteous.

Tools and Technology:

• Microsoft Office suite
• Printer, scanner, photocopier.