Executive Assistant to the Senior Partner / CEO at Knight Frank

Scope

• Reporting directly to the Senior Partner  and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner / CEO's office.

Responsibilities

• Calendar management - owns and coordinates the Senior Partner’s meeting schedule which often includes international participants. This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.
• Events - Coordinates events and executive meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.
• Board Preparation - Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings. Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
• Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
• Handles the Partnership’s official email communication
• Office support – Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Travel coordination- Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
• Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports / publications and paper presentation.
• Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments.

Qualifications / Education

• Bachelor’s Degree in Estate Management, Accounting, Mechanical / Civil Engineering from a reputable University (2nd Class Upper)
• Member of relevant professional body in area of discipline
• 6 - 7 years experience in similar role
• Experience in real estate industry is a plus
• Research experience is key

Knowledge, Skills and Attributes:

• Excellent oral and written communication skills
• Passionate about writing
• Ability to make quick judgement and decision on issues as they arise, etc.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
• Proficienct in using MS Word, Excel, PowerPoint and Outlook
• Strong analytical skills
• Excellent time-management, and problem-solving skills
• Ability to conduct research and present data in a succinct and well-written manner
• Ability to work independently and with professional discretion
• Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion.