Executive Assistant to the General Manager at Unilever

Job Purpose

• Unilever is the place where you can bring your purpose to life with the work that you do – creating a better business and a better world. If you are passionate about project management, execution of ideas, and delivering high impact results from the background then this role is just for you!

What Will Your Main Responsibilities Be

Administration and Governance

Documentation Management

• Develop and maintain an effective and efficient documentation and filing of relevant process, correspondences and files, which are channeled to the offices of the General Managers.

Diary Management

• Efficiently organize bookings/ diaries, plan itineraries for the General Managers.
• In addition, same will be done for guests to be received by the office of the GM.

Travel Arrangements

• Work closely with relevant stakeholders to close out travel bookings, hotel, on-ground transportation, visas, among others for the office of the GMs and other associates where required.

Operations Management

• Provide wide range of administration and support to the Director and other functional leadership team members.
• Lead the development and implementation of standards and processes to ensure smooth operations of the office.

Project Management and Strategic Initiatives

Overheads

• Effective management of the GM’s budget, ensuring regular updates, and putting plans in place to optimize spend and improve savings.

Project Management

• Drive and lead cross-functional teams on Company-wide initiatives and events, in line with Company’s strategic objectives.

Leadership And Other Strategic Meetings

• Would be responsible for working with the relevant stakeholders to put together pre-reads and other documentation, relevant for the GM for meetings.
• Consequently, follow up with the relevant parties to ensure completion/ closure of all actions.

Confidentiality

• Handle sensitive information with discretion and always maintain confidentiality.

Experiences & Qualifications

WHAT YOU WILL NEED TO SUCCEED

• Must be a University graduate
• 5+ years experience working in Corporate or similar organization
• Experience working with senior executives, and ideally navigating a complex matrix organization
• Delivery in a fast-paced environment
• Excellent written skills and attention to detail and diversity
• Creative thinking and proven ability to spot opportunities across the company and translate into internal initiatives
• Discretion when dealing with confidential matters

Skills

• Good communication skills – verbal and written
• Project management skills – planning and organization
• Strong bias for action
• Proficiency in Microsoft Office Suite – Word, PowerPoint, Excel
• Stakeholder management and good interpersonal skills
• Influencing and decision-making abilities
• Strong organisational and prioritisation skills
• Excellent engagement, presentation and communication skills
• Ability to present complex information in a simplified manner
• High editorial skills with super attention to detail