Executive Assistant to the GCEO at Miva Open University

OVERALL FUNCTION

The Executive Assistant (EA) to the Group CEO provides high-level administrative, operational, and strategic support to ensure the effective functioning of the GCEO’s office. This role demands excellent organizational, communication, and problem-solving skills, along with sound judgment and the ability to manage a range of tasks from executive support to project coordination and household management.

KEY RESPONSIBILITIES

• Manage the GCEO’s active calendar of appointments, schedule meetings, and ensure timely updates and reminders.
• Prepare confidential correspondence, reports, and documents on behalf of the GCEO.
• Research, fact-find, and prepare reports for the GCEO’s use in meetings, decision-making, and strategic planning.
• Evaluate and prioritize incoming issues, concerns, and inquiries addressed to the GCEO, determine appropriate responses or referrals, and ensure timely resolution.
• Build and maintain productive business relationships across all levels to facilitate effective communication and task execution.
• Manage travel arrangements, including complex itineraries, agendas, visa processing, and preparation of travel-related documentation.
• Manage special projects and ad hoc initiatives as assigned, ensuring alignment with the GCEO’s priorities.
• Handle basic financial tasks such as budgeting, reconciliations, and financial reporting for both corporate and personal-related matters.
• Track and report expenses, maintain accurate financial records, and liaise with the finance team as needed.
• Familiarity with ERP systems for budget monitoring and expense management is an added advantage.
• Supervise artisans and service providers to ensure efficient and high-quality completion of tasks.
• Review quotations, negotiate pricing, and manage vendor relationships.
• Monitor ongoing projects (residential or corporate) and ensure deadlines, quality standards, and deliverables are met.
• Oversee residential staff to ensure high standards and delivery of daily household operations.
• Manage household inventory, maintenance schedules, and improvement projects.
• Ensure confidentiality and smooth execution of all private and family-related tasks delegated by the GCEO.
• Perform other responsibilities as may be assigned in support of the GCEO’s work and leadership objectives.

QUALIFICATIONS AND SKILLS: 

• Bachelor’s degree in Business Administration, Management, Finance, or a related field.
• Minimum of 3–5 years’ experience supporting C-suite executives in a dynamic and fast-paced environment.
• Exceptional written and verbal communication skills.
• Strong organizational, analytical, and time management abilities.
• High level of discretion, professionalism, and confidentiality.
• Proven ability to multitask and meet deadlines under pressure.
• Tech-savvy, with proficiency in Microsoft Office Suite and familiarity with ERP systems.
• Adept at relationship-building with internal teams and external stakeholders.

REMUNERATION: Competitive.