Executive Assistant to the CEO at Arca Payments Limited

Job Summary

To provide full executive support to the CEO in management, administration, travel arrangements and meeting preparation and working on specific projects and research as required. To support and develop key internal and external stakeholder relationships on behalf of the CEO. Male candidates are preferred.

Job Details

KEY RESPONSIBILITIES

• Efficiently manage daily calendars, scheduling appointments, and coordinating meetings.
• Oversee email correspondence, prioritize action items, and ensure prompt follow-up.
• Preparing documents to be reviewed and presented by the board of directors, executives and other committees
• Assisting with meeting preparation and recording meeting times
• Performing basic accounting tasks and booking travel for the CEO
• Keeping records of corporate documents, records and reports
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide event management support as requested.
• Other projects/duties as assigned by the CEO for the overall benefit of the organization.

Requirements

Educational Qualifications

• Minimum bachelor’s degree required. Strong background in Business Administration/Management or any related field.
• Minimum of 5 years relevant work experience.

Professional Qualification:

• Significant executive support experience, including supporting C-level executives in a Fintech or Financial Insititution
• Able to maintain a high level of integrity and discretion in handling confidential information. 
• Proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Technical proficiency and problem-solving skills related to IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
• Strong verbal and written communication skills.
•  Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.