Executive Assistant to Sales Leader at Oracle

Job ID: 22000D22
Job: All Roles
Job Type: Contractor Hire

Scope

To act as the executive and personal assistant of the Poland Technology Sales Leader, covering all administrative duties and small projects in support of this role.

Responsibilities

• Executive Assistant to Nigeria Technology Sales Leader.
• Providing administrative support for the SD.
• Managing all correspondence i.e. telephone, travel arrangements, emails, meeting invites, scheduling meeting.
• Communicating SD's instructions, decisions or intensions towards managers, peers, superiors, staff, liaising with internal and external Clients and Partners (directly or on behalf of SD).
• Planning, coordinating and ensuring the SD's schedule is followed and respected. Providing "gatekeeper" and "gateway" role, creating win-win situations for direct access to the SD's office.
• Handling confidential issues.
• Preparing meeting minutes, presentations.
• Coordinating CSR activities of the company.
• Managing private affairs of the SD.

Support as Sales / Business Analyst to the Sales organization:

• Ensure you are aware of Team’s tasks and deadlines
• Support the execution of tasks with the respect of given deadlines
• Agree with the Sales Managers and implement an optimal process and template for gathering data about a given task
• Monitor regular Team’s KPIs and report potential gaps immediately to the Sales Managers

Occasional Responsibilities:

• Organizing and coordinating external and internal meetings (board meetings, team meetings, marketing events, trainings including logistics, catering)
• Completing ad hoc projects as requested
• Ensuring the provision and maintenance of some Office equipment in the sales department
• Supporting the personal brand-building of the SD

Requirements

• Bachelor's Degree required, University Degree is an advantage.
• At least 5 years of experience in a similar role in multinational environment
• Proficiency in MS Office, knowledge of Social Media web platforms is an advantage.
• Ability to work both in a team and independently .
• Excellent written and verbal communication skills both in Polish and English
• Proactive approach.
• Strong organizational skills that reflect ability to perform and prioritize multiple task seamlessly.
• Precise and punctual, meets deadlines.