Executive Assistant to MD at Peridot Forte Solutions Consulting

Responsibilities

Executive Support

• Complete a broad variety of administrative tasks for the MD including managing an active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure the MD's schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the MD's time and office.
• Communicate directly, and on behalf of the MD, with internal and external stakeholders on matters related to the MD's initiatives along the various verticals: work life, personal life and philanthropy.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the MD updated.
• Organize and managing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
• Assist MD in tracking and providing analytical reports on the development of strategic initiatives, financial performance and/or the market.

Board Support and Liaison

• Serve as the MD’s administrative liaison to the company’s board of directors.
• Serve as Liaison with the Company Secretaries and In House Counsel on Board and other legal matters.
• Assist in the logistics of board meetings where and when needed.
• Maintain discretion and confidentiality in relationships with all board members.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

• Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
• Assist in coordinating the agenda of senior management team meetings, off-sites and staff meetings.
• Facilitate cross-divisional coordination and monitoring of revenue targets and customer obligations that boost and promote productivity.

Communications

• Manage communication on behalf of the MD’s Office by drafting acknowledgement letters, personal correspondence, and performing other such tasks that facilitate the CEO's ability to effectively lead the company.
• Communicate directly, and on behalf of the MD, with internal and external stakeholders on a wide assortment of matters.
• Provide a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Edit and complete first drafts for written communications to external stake holders.

Strategic Initiatives

• Manage a variety of special projects and new initiatives for the MD
• Develop and communicate strategic roadmap, corporate strategies and business strategies as assigned.
• Facilitate and drive key strategic initiatives through inception to completion.
• Work with other stakeholders across the group in translating strategies into actionable and quantitative plans.
• Act as a resource for all other Group Companies 

Requirements

• A postgraduate degree preferably in management, Legal background or an MBA will be preferred
• 5 -10 years work relevant work experience
• Experience supporting C-Level Executives
• Consulting or Strategy experience
• A proven track record in similar or administrative role.
• Vendor & Contract management principles
• Advanced Project management principles.
• Knowledge of supervisory practices and principles
• Knowledge of the Real Estate industry