Job Summary
We are seeking a highly skilled and proactive Executive Assistant (EA) to the CEO to provide high-level administrative, operational, and legal support.
This role is critical in ensuring the smooth operation of the CEO’s office, optimizing executive efficiency, and supporting strategic priorities.
The EA will be responsible for calendar management, executive communications, stakeholder engagement, governance compliance, and strategic project coordination.
The ideal candidate should have strong research capabilities, particularly in legal, policy, and governance matters, to support informed decision-making and compliance oversight.
Key Responsibilities
Executive Office & Administrative Support:
- Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.
- Handle email correspondence, phone calls, and official communications.
- Prepare high-quality reports, presentations, and strategic briefs.
- Document meeting minutes and follow up on action items.
- Maintain executive records, contracts, and organized document systems.
- Act as a gatekeeper for information and communications.
Strategic & Operational Support:
- Assist with strategic projects, partnerships, and initiatives.
- Conduct research, data analysis, and policy reviews.
- Draft and review internal policies, governance documents, and agreements.
- Prepare reports for internal and external stakeholders.
Legal & Compliance Support:
- Conduct legal and policy research for compliance with regulatory frameworks.
- Support contract and agreement drafting and review processes.
- Monitor governance and compliance requirements.
- Liaise with legal advisors and regulatory bodies.
Stakeholder & Board Engagement:
- Coordinate communication between the CEO and the Board of Directors.
- Draft and distribute reports, resolutions, and board documentation.
- Assist with presentations and briefing materials for key stakeholders.
- Support high-level engagements and external communication strategies.
Confidentiality & Risk Management:
- Maintain confidentiality of executive and legal matters.
- Enforce data protection and document security protocols.
- Support risk management through compliance enforcement.
Qualifications & Experience
- Bachelor’s degree (First Class/Second Class Upper) in Law (LL.B), Public Administration, Political Science, Business Management, or related fields.
- Masters’ degree and/or professional certifications (e.g., LL.M., MBA, MPA, ICSA, PMP, CIPM) are a strong advantage.
- Minimum of 5 years experience supporting C-suite executives or senior leadership.
- Strong knowledge of governance, compliance, policy, and contracts.
- Demonstrated ability to manage high-level responsibilities discreetly and efficiently.
- Experience in nonprofit, development, corporate, or public sectors preferred.
- Familiarity with donor or stakeholder management is an added advantage.
Skills & Competencies:
- Executive Support Expertise
- Legal & Policy Research
- Confidentiality & Integrity
- Project & Time Management
- Stakeholder Engagement
- Excellent Communication
- Tech Savviness (Microsoft Office, Google Suite, virtual collaboration tools).
Work Conditions:
- Hybrid role (combination of remote and in-office work).
- Frequent interactions with high-level stakeholders, requiring flexibility in work hours.
- Occasional travel for board meetings, legal consultations, and stakeholder engagements.
Salary
N350,000 - N400,000 Monthly.
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