Executive Assistant to CEO at RS Hunter Limited

Job Description

• Assist the CEO in the timely management of communications, including written, telephone, e-mail, and voicemail.
• Compose and edit letters, documents, e-mails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business.
• Assist in screening calls, e-mails, transmittals, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Coordinate the hosting of in-house events.
• Greet and check-in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Coordinate and manage vendors and contractors at office.
• Conduct ad-hoc research.
• Draft simple spreadsheets.

Requirements

If the candidate only has a first degree it MUST be a first class or equivalent, otherwise the candidate must have either;

• Master’s Degree
• Law Degree
• ACCA, CPA, CFA or Equivalent

Some other professional qualification that is competitive Skills

• Must have first degree in Management or equivalent discipline
• Minimum of 3yrs working experience as an EA or Personal Assistant.
• Must be proficient in Business Writing, Excel or PowerPoint
• Excellent communication skills (written and verbal).
• Extremely detail oriented to ensure accuracy and quality across all tasks.
• Excellent people skills.
• Creative problem solving.
• Detail to appearance; dress in a professional manner.
• Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
• Must demonstrate a can-do attitude.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Must have experience handling travel arrangements.
• Ability to read and interpret various documents.
• Ability to speak effectively among executives, clients, customers, and employees.
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
• High level of interpersonal skills to interact with coworkers and executives.
• Ability to problem solve and follow through on a variety of tasks.
• Ability to work on business and personal items interchangeably.