Executive Assistant at The People Practice

Job Summary

• Our client is looking to hire a highly organized, proactive, and business-savvy Executive Assistant (EA) to the CEO to provide executive support, manage key projects, and coordinate high-level communications. 
• This role goes beyond traditional administrative support, it requires strong strategic thinking, business operations understanding, and project coordination skills to help the CEO and leadership team drive business success.
• The ideal candidate is a trusted partner to the CEO, ensuring that priorities are executed efficiently while also managing critical relationships with internal and external stakeholders, including clients, board members, and key business partners.

Responsibilities
Project & Business Operations Support (50%):

• Contribute, oversee and track strategic projects and key business initiatives, ensuring execution and accountability.
• Conduct research, data analysis, and business insights to support executive decision-making.
• Work with internal teams to drive efficiency, alignment, and problem-solving within the organization.
• Assist in preparing board reports, client updates, and strategic presentations.

Executive & Strategic Support (30%):

• Manage the CEO’s dynamic calendar, meetings, and engagements, ensuring seamless scheduling and prioritization.
• Serve as the primary liaison between the CEO and key stakeholders, including senior leadership, clients, governments, and government agencies.
• Anticipate the CEO’s needs and proactively prepare briefing materials, reports, and presentations for high-level meetings.
• Draft, review, and manage executive correspondence, speeches, and strategic reports.
• Handle highly confidential and sensitive information with the utmost discretion.

Stakeholder & Client Relations (15%):

• Act as the CEO’s gatekeeper and relationship manager, ensuring smooth communication and conflict resolution.
• Navigate high-pressure situations and complex personalities while maintaining professionalism and diplomacy.
• Understand the business and cultural landscapes, effectively managing interactions with diverse stakeholders.
• Foster and maintain strong relationships with board members, clients, and key external partners.
• Assist in coordinating business relations efforts, including preparing updates and ensuring timely responses to inquiries.

Event & Travel Coordination (5%):

• Plan and oversee the CEO’s domestic and international travel, ensuring smooth logistics and security.
• Coordinate high-profile executive events, client meetings, and leadership retreats, overseeing invitations, logistics, and presentation materials to ensure flawless execution.
• Coordinate industry conferences, networking events, and public appearances for the CEO.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (professional certifications are a plus).
• 5+ years of experience as an EA supporting senior executives, preferably in a fast-paced scale-up, STEM, or corporate environment.
• Strong business acumen with an understanding of operations, client relations, and corporate governance.
• High-level proficiency in Microsoft Office Suite, Google Workspace, productivity tools, and project management tools.
• Ability to work independently, take initiative, and drive execution in a fast-moving environment.
• Flexibility to travel occasionally for business meetings, client engagements, and executive events.

Must Have Skills:

• Exceptional organizational, problem-solving, and multitasking abilities.
• Excellent verbal and written communication skills, with the ability to draft high-quality reports, memos, and presentations.
• Exceptional people skills—able to build relationships, manage difficult personalities, and navigate complex stakeholder dynamics.