Executive Assistant at The People Practice

Our client, a major stakeholder in the Energy Sector is looking to hire an Executive Assistant who will act as the strategic anchor for the organisation’s leadership and the COO.

This role controls the flow of information, protects leadership time, and ensures that executive decisions are translated into immediate action. Operating at the intersection of public sector bureaucracy and corporate speed, you will manage day-to-day administrative complexity so leadership can focus entirely on key energy priorities.

Responsibilities

Calendar & Priority Management

• Proactively triage meeting requests, resolve conflicting priorities, and build daily schedules that maximize productivity and minimize burnout.
• Act as the primary, polished point of contact for high-level external stakeholders; diplomatically triage access requests based on urgency and strategic alignment with the organisation\'s priorities.

Information Flow & Documentation

• Draft, review, and dispatch sensitive correspondence. Ensure all incoming briefs and memos are summarized, flagged by priority, and routed appropriately.
• Prepare agendas, compile background briefing packs before meetings, take concise minutes, and ruthlessly track action items to completion.
• Maintain a secure, meticulously organized physical and digital filing system where critical government documents or project briefs can be retrieved instantly.

Operational Support

• Provide agile administrative support to the COO, ensuring seamless alignment between the organisation\'s leadership’s schedule and wider office operational workflows.

Must have skills

• Outstanding Verbal communication and presentation skills.
• Exceptional writing

Qualifications

• Demonstrated experience supporting organization leaders or public figures, with an intimate understanding of official state protocols, hierarchies, and civil service sensitivities.
• Minimum of 5-7 years of experience supporting C-suite executives in high-pressure corporate environments.
• Power-user capabilities in productivity suites (Google workspace, Microsoft 365, advanced Outlook calendar management, SharePoint, and tracking tools).
• Strong project coordination skills; ability to independently follow up with team heads on tasks without leadership intervention.