Executive Assistant at Tetra Maritime

Key Responsibilities will include:

• Providing administrative support to ensure efficient office operations.
• Providing general support to clients and other visitors.
• Organizing and maintaining the executive’s calendar, scheduling appointments, meetings and events.
• Prioritizing and managing conflicting schedules to ensure the executive’s time is used effectively.
• Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures.
• Coordinating travel arrangements, including flights, accommodations and ground transport.
• Organising and administer travel visas if required.
• Preparing agendas, briefing documents and presentations for executive meetings.
• Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed.
• Working closely with executive and senior administrative assistants to handle requests and queries from senior Management.
• Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Providing polite and professional communication.
• Liaising between the executives and other departments, or stakeholders to ensure timely communications.
• Managing special projects as assigned, ensuring they are completed on time and within budget.

Requirements

Qualifications:

• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.
• 5 to 7 years of experience in similar role.