At TeamAce, we help businesses across different industries thrive. We work with businesses to create their desired change by getting the right people, designing bespoke business processes, leveraging data, applying insights and technology. We combine our expertise and take different bespoke approaches to solve different business challenges because we believe...
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As an Executive Assistant, you will work closely with the Director of Business Development on a one-to-one basis, assisting him to make the best use of his time by efficiently dealing with secretarial and administrative tasks related to business matters only.
In his absence, the Executive Assistant will act as the first point of contact with people from both inside and outside the organization.
Responsibilities
Organizing and maintaining diaries and schedules to ensure the best use of time.
Organizing and attending meetings (where appropriate) and ensuring the Director is well prepared for meetings / events taking place in the coming week and updating them if changes are made e.g., providing diary printouts, reports and files for meetings, scheduling time to prepare.
Managing incoming emails and posts; responding on behalf of the Director and ensuring that he is kept appraised at all times.
Liaison with clients, suppliers, staff as appropriate being respectful of the organization’s structure and limits of Authority.
Acting as gatekeeper for the Director of Business Development – filtering enquiries, maximizing their time and directing incoming communications to the most appropriate person.
Requirements
B.Sc / HND in Business Admin, Management, Secretarial studies, or related field
3- 5 years’ experience in Personal/Executive Assistant role
Advanced level user of Microsoft Outlook, Word, Excel and PowerPoint
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