Executive Assistant at Strivo Labs

Job Description

• We are seeking a highly organised, proactive, and emotionally intelligent Executive Assistant to the Group Chairman.
• This role requires a polished professional who can manage complex schedules, coordinate high-level engagements, drive strategic administrative processes, and serve as a trusted liaison between the Chairman, internal teams, and external partners.
• The ideal candidate is detail-oriented, discreet, an excellent communicator, and capable of managing multiple priorities in a fast-paced, high-stakes environment.

What You’ll Do
Executive & Administrative Support:

• Manage the Chairman’s calendar, appointments, travel schedules, and daily workflow with accuracy and foresight.
• Prepare briefs, memos, reports, and meeting documents—ensuring the Chairman is always well-informed and prepared.
• Track follow-ups, action items, and commitments to ensure timely execution.
• Serve as the gatekeeper, filtering communication, prioritising requests, and ensuring smooth information flow.

Leadership & Strategic Support:

• Coordinate high-level meetings, board sessions, and leadership engagements.
• Assist with strategic initiatives, research tasks, and project coordination as delegated by the Chairman.
• Support decision-making through structured documentation, insights, and summarised updates.
• Maintain alignment between the Chairman’s priorities and organisational goals.

Stakeholder & Relationship Management:

• Interface professionally with executives, partners, government bodies, clients, and key stakeholders.
• Handle confidential information with the highest level of discretion and integrity.
• Coordinate internal communications and ensure follow-through on directives from the Chairman’s office.

Operational Excellence:

• Prepare presentations, proposals, reports, and communication materials.
• Manage travel logistics, itineraries, special events, and protocol arrangements.
• Drive administrative efficiency by improving workflows, systems, and document management.
• Anticipate operational needs and proactively resolve issues before they escalate.

What We’re Looking For

• 2-5 years’ experience as an Executive Assistant to C-suite, Chief of Staff, or similar high-level support role.
• Exceptional organisational and multitasking skills with the ability to prioritise under pressure.
• Strong communication (written & verbal), presentation, and documentation skills.
• High discretion, emotional intelligence, professionalism, and maturity.
• Proficiency in MS Office Suite, Google Workspace, and digital productivity tools.
• Ability to manage complex schedules, sensitive information, and high-level engagements.
• Strong problem-solving ability, initiative, and ownership mindset.
• Experience working with top-level executives or founders is a strong advantage.
• Background in consulting, corporate environments, or executive operations is a plus.