Executive Assistant at Strivo Labs

Role Summary

• Strivo Labs is looking for a highly organised, proactive, and detail-oriented Executive Assistant to support the Managing Director across administration, content development, digital marketing coordination, operations, and stakeholder management.
• The role requires someone who can think ahead, manage multiple priorities, communicate professionally, write clearly, and provide smooth operational support.
• You will act as the execution partner to the MD and help ensure that projects, communications, and tasks run seamlessly across the organisation.

Key Responsibilities
Executive & Administrative Support:

• Manage the MD’s calendar, schedule, travel, and daily workflow.
• Prepare meeting agendas, notes, summaries, and follow-up action lists.
• Draft and respond to emails on behalf of the MD.
• Maintain an efficient digital and physical filing system.
• Track deadlines, reminders, deliverables, and outstanding tasks.
• Coordinate internal and external meetings, including logistics and stakeholder communication.
• Protect confidentiality and manage sensitive information with discretion.

Writing, Documentation & Content Support:

• Draft emails, proposals, presentations, project summaries, internal updates, and reports.
• Convert the MD’s voice, ideas, and rough notes into coherent, high-quality written content.
• Proofread and edit documents to ensure clarity, structure, and professional standards.
• Prepare content for media platforms, newsletters, and corporate communication.
• Conduct research and prepare briefs on industry trends, business opportunities, and strategic topics.
• Support with writing frameworks for speeches, announcements, and key leadership communications.

Digital Marketing & Online Presence Support:

• Assist with managing social media calendars, captions, posting, and content organisation.
• Track engagement analytics and provide simple weekly summaries.
• Coordinate with design and creative teams to ensure timely delivery of content.
• Support email marketing, newsletters, and community updates.
• Help prepare copy, content plans, and digital communication materials.
• Monitor online mentions, trends, and competitor activity relevant to the business.

Operations & Project Coordination:

• Track all major projects the MD is overseeing and provide weekly progress updates.
• Maintain project trackers, timelines, dashboards, and follow-up logs.
• Coordinate onboarding processes for clients, partners, and internal team members.
• Assist with operational processes such as reporting, documentation, and process improvement.
• Support recruitment workflows, including scheduling interviews and organising assessments.
• Help prepare performance updates, KPI reports, and quarterly summaries for leadership.

Stakeholder Management & Professional Communication:

• Serve as a primary point of contact for partners, clients, consultants, and team members.
• Manage communication pipelines, ensuring messages and follow-ups are handled promptly.
• Prepare briefs for the MD prior to important meetings and engagements.
• Support the coordination of events, workshops, and strategic sessions.
• Maintain excellent professionalism and represent Strivo Labs’ values in all interactions.

Key Performance Indicators (KPIs)

• Quality and timeliness of written content and communication.
• Efficiency of the MD’s schedule and reduction of operational bottlenecks.
• Accuracy in project tracking and follow-up management.
• Digital content coordination consistency and reliability.
• Stakeholder satisfaction and responsiveness.
• Improved organisation and documentation across the MD’s office.

Experience & Qualifications

• 2–4 years of experience in an Executive Assistant, Operations, Communications, or Digital role.
• Proven experience writing or editing professional-level content.
• Experience working with senior leadership or founders is an advantage.
• Familiarity with digital marketing, social media tools, and project management platforms.
• Bachelor’s degree in Business Administration, Communications, Marketing, or related fields preferred.

Key Skills & Attributes:

• Exceptional writing, editing, and communication skills.
• Strong organisational skills with the ability to manage multiple priorities.
• High attention to detail and strong follow-through.
• Tech-savvy with strong proficiency in Google Workspace, project management tools, and social media platforms.
• Ability to work under pressure and handle confidential matters discreetly.
• Proactive, resourceful, and solutions-oriented mindset.
• Confident, composed, and adaptable in a fast-paced environment.