Executive Assistant at SterlingPro Business Applications

Responsibilities 

Scheduling and Time Management:

• Planning meetings, conferences, and events.
• Sending reminders for important dates and tasks.
• Managing diaries, calendars and organizing meetings and appointments, often controlling access to the managing partner.

Communication:

• Handling phone calls, emails, and other forms of correspondence.
• Drafting, editing, and proofreading official documents.
• Filtering and prioritizing messages.

Travel Coordination:

• Planning and organizing travel arrangements, including flights, accommodations, and transportation.
• Creating itineraries and ensuring travel plans run smoothly.

Organization:

• Keeping track of tasks, deadlines, and to-do lists.
• Maintaining and organizing files, documents, and records.

Research:

• Conducting research on various topics to gather information for decision-making.
• Compiling reports and summaries based on research findings.

Event Planning:

• Assisting with the planning and coordination of events, parties, or gatherings.
• Managing guest lists, invitations, and logistics.

Liaison and Networking:

• Building and maintaining relationships with clients, colleagues, and other contacts.
• Representing the person or organization in a professional manner.

Confidentiality:

• Maintaining a high level of discretion and confidentiality in all matters.
• Handling sensitive information and data with care.

Problem Solving:

• Identifying and addressing issues that may arise in day-to-day operations.
• Finding solutions to challenges and obstacles.

Qualifications

• Candidate must be LL. B graduate in Law.
• Exceptional verbal and written communication skills.
• Ability to be proactive, take the initiative and multitask.
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Tact and diplomacy.
• Flexibility and adaptability.
• Candidate must reside in Lagos; proximity to Maryland is an advantage.
• Candidate must not be older than 28 years as of last birthday.
• Candidate must have minimum of 2 years’ experience in Executive Assistant /LAW related function.
• Listening ability and patience.