Executive Assistant at Sovereign Finance Limited

Job Summary

• The Executive Assistant will provide high-level administrative and operational support to Executive/Management, ensuring effective coordination of schedules, communications, and organizational activities.
• The role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings
• Organize and prepare materials for meetings, including agendas, minutes, and presentations
• Screen and prioritize correspondence, calls, and emails on behalf of the executive
• Coordinate travel arrangements, including itineraries, accommodation, and logistics
• Liaise with internal departments and external stakeholders on behalf of the executive
• Draft, review, and proofread official correspondence, reports, and documents
• Maintain confidentiality of sensitive company and executive information
• Track action items and follow up on deliverables to ensure timely completion
• Organize and maintain filing systems, both physical and electronic
• Assist in planning and coordinating company events, board meetings, and special projects
• Perform other administrative duties as assigned

Requirements

• Bachelor's degree in Business Administration, Management, or a related field
• 4 – 6years' experience in an executive assistant, personal assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of discretion and professionalism in handling confidential matters
• Ability to multitask and work under pressure with minimal supervision

Key Competencies:

• Attention to detail
• Proactive problem-solving
• Strong interpersonal skills
• Adaptability and flexibility.