Executive Assistant at Salpha Energy Limited

Location: Lekki, Lagos

Core Responsibilities

• Provide executive support in the day to day work of the Managing Director ( MD)
• Serve as a liaison to the management teams; organizes and coordinates weekly meetings, executive outreach and external relations efforts; and oversees special projects.
• Service Salpha’s management team and Board, where necessary
• Support the MD in the research, analysis and preparation of all documentation required for key decision making as required
• Under the guidance of the MD ensure the effective monitoring and tracking of all Salpha KPIs, strategic initiatives and projects.

Executive Support:

• Conducts research on work being carried out by the MD to identify and evaluate current needs and assembles materials needed for proposals, reports etc.
• Develops draft of investor reports in line with the agreed template or format
• Track, manage and prioritise work activities for the MD as well as monitor overall performance in line with agreed KPIs
• Manage information flow in a timely and accurate manner as well as take minutes of meetings
• Supports MD in managing stakeholders and key relationships and act as the point of contact among executives, employees, clients and other external partners
• Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that include managing appointments; arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings and providing advice on work/project related matters and issues.

Operations Support:

• Analyse and report on the achievement of daily, weekly, quarterly etc., sales targets across the business as well as other key metrics
• Track the resolution of any problems that could impede sales in the field.
• Ensure agenda for weekly/bi-monthly roundtable meetings with all Heads of Regions & Territories, including knowledge sharing sessions as well as follow-up on the implementation of the action points from these meetings.
• Provide suggestions on how to enhance sales productivity by identifying how sales teams can work smarter/efficiently and ensuring the sales team have the relevant tools to actualize this.
• Work with sales operations to ensure the development and dissemination of all sales report across the organisation
• Handle all administrative activities related to the sales force and organisation
• Coordinate projects plans , follow up on actions to implement with different stakeholders involved.

Market Research & Product Development:

• Collect data on customers, competitors and market place and consolidate information into actionable items, reports, presentations and recommendations
• Lead market research efforts including coordinating external data agencies and organising internal surveys and/or focus groups to garner better customer insights in line with business objectives
• Work with operations/product manager to find avenues to improve business performance
• Provide support in the roll out of new products when available.

Profile

• Bachelor’s Degree and a 5+ years of experience in an administrative assistant capacity
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Excellent understanding of business development, and sales operations
• Experience in Project Management will be a plus
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint;.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.