Executive Assistant at Proten

Job Objective:

To bring ease to the work of the partners by taking care of all the necessary details that can distract them or cause an impediment to their maximum efficiency.

Key Responsibilities and Accountabilities

• Accurate filling of all paper and electronic files and records including official documents,
• publications, manuals etc
• Owning and managing administrative tasks for the Partners
• Ensuring Partners monthly phone bills are paid
• Drafting, editing and formatting documents, reports and presentations for the Partners
• Assessing the priority of incoming and outgoing material to ensure the Partners receives accurate and relevant information in a timely and often urgent basis
• Updating and managing appointments and calendar, agendas, meetings (including virtual) and interactive activities for the Partner; Ensuring that activities/meetings commence and end on time.
• Coordinating the logistical aspects of meetings and events with task owners and bringing together appropriate people and resources to support the Partners agenda
• Arranging and managing local and international travel itinerary, visas, agenda and logistics.
• Retiring expenses of the Partners to the financial control unit
• Representing the Partners by welcoming visitors/guests, organizing dinners, Board meetings and other corporate functions
• Receive incoming calls and in-persons inquiries from clients and colleagues; coordinating
• responses to questions and meeting requests directed to the Partners
• Assisting the Partners with private and personal errands, and logistics planning
• Coordinating with the private staff of the Partners to facilitate the effective delivery of their set deliverables
• International procurement of seasonal corporate branding materials for the firm
• Providing general administrative support to Partners unit members.
• Managing Partners’ projects and conducting their research

Qualifications

Education:

• First degree in any field

Experience:

• At least 4 years in a similar role in a corporate institution
• At least 4 years in a similar role in a fast-paced service organisation
• Must have a verifiable commendation from at least one place of work