Executive Assistant at Photizo Properties Ltd

Job Brief:

• We are searching for a highly organized and attentive Personal Assistant to support a high-level executive in our team.
• Responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
• To be successful in this role, you should be well-organized, have excellent time management skills, and act with honesty and integrity.
• The ideal candidate should be able to multitask and prioritize tasks while maintaining professional interactions with individuals at all levels of the organization.

Responsibilities:

• Act as the point of contact between the executive and internal or external colleagues
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Managing and organizing the employer’s calendar, including scheduling meetings, appointments, and events
• Handling correspondence on behalf of the employer, including emails, letters, and phone calls
• Maintaining files and documents, both physical and digital, in an organized manner
• Conducting research and providing information upon request
• Preparing reports, memos, invoices, and other documents
• Coordinating travel arrangements, including flights, hotel bookings, and transportation

OTHER REQUIREMENTS:

• The successful Candidate must be willing to travel
• Interested Candidates should preferably reside on the island (for convenience)
• Candidates should have a minimum of 2 years of experience in this job role