Executive Assistant (Office of the CEO) at Phase3 Telecom

Job Description

• S/he is to contribute to the efficiency of the CEO/Chairman by providing personalized and timely support.
• This will also include managing, coordinating and accomplishing necessary assigned tasks and requirements for the office of the CEO.
• He/she will help to synchronize all the task elements and follow up on implementation.

Key Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage the Chairman’s calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Act as an office manager by keeping up with office supply inventory as well as personal supply for the chairman’s office
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence for the chairman
• Organize and maintain the office filing system
• Provide key administrative support as is needly optimally and the most efficient manner

Person Specification
Educational Qualification:

• B.Sc Degree in Humanities and Business Administration/ Science
• Excellent MS Office knowledge

Work Experience:

• A minimum of 2 years’ experience in that capability managing a highly functional individual

Key Skills And Attributes:

• Strong verbal and written communication skills
• Excellent attention to detail
• Analytical skills
• Monitoring and Evaluation skills.
• Great time management skills