Executive Assistant at MPG Partnering

Calendar and Schedule Management:

• Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Prioritize tasks and requests according to the executive's schedule and priorities.
• Communicate schedule changes and updates to relevant parties.

Communication and Correspondence:

• Screen and filter phone calls and emails, directing only the most important ones to the executive.
• Draft and respond to emails and correspondence on behalf of the executive.
• Manage and take detailed notes during meetings and calls.

Travel and Logistics:

• Research and book travel arrangements, including flights, hotels, and ground transportation.
• Prepare itineraries and travel documents.
• Arrange meetings and logistics at travel destinations.

Project Management and Research:

• Manage and support the executive's projects, including research, data gathering, and report preparation.
• Coordinate with other departments and external stakeholders.
• Prepare presentations and materials for meetings and conferences.

Administrative Support:

• Handle expense reports and other financial tasks.
• File and manage documents electronically and physically.
• Perform miscellaneous tasks as needed, often at the executive's discretion.

Additional Responsibilities:

• Maintaining confidentiality and exercising discretion with sensitive information.
• Anticipating the executive's needs and proactively resolving potential issues.
• Staying up-to-date on the executive's industry and relevant news.
• Cultivating strong relationships with internal and external stakeholders.