Executive Assistant at Moore Advice Group

Job Purpose

• As part of your role, you will support senior management by performing administrative tasks according to the company's standards.
• Additionally, you will play a crucial role in helping the business enhance profitability.
• This includes collaborating with the sales team to acquire new clients and nurturing relationships with the existing client base throughout the company.

Duties Responsibilities

• Serve as the primary point of contact for executives, employees, clients, and external partners.
• Ensure timely and accurate flow of information within the organization.
• Represent the company by attending meetings on behalf of executives.
• Coordinate travel and accommodation arrangements.
• Track daily expenses and prepare reports on a weekly, monthly, or quarterly basis.
• Develop a comprehensive understanding of the duties and responsibilities of all departments and collaborate with them as needed.
• Format information for internal and external communication, including memos, emails, presentations, and reports.
• Support management by assisting with various tasks.
• Record minutes during meetings.
• Meet and surpass any key performance indicators (KPIs) established by your supervisor.
• Fulfill any additional duties as assigned.

Requirements and Skills

• Tertiary Degree in Finance, Management, or Law.
• Strong ability to multitask, organize, prioritize, and schedule work assignments.
• Quick learning ability to acquire new skills efficiently.
• Self-motivated and proactive approach to tasks.
• Excellent management and analytical skills.
• Previous experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Proficiency in MS Office applications.
• Exceptional organizational and time management abilities.
• Familiarity with office gadgets and applications such as e-calendars and copy machines.
• Excellent verbal and written communication skills, including the ability to deliver effective presentations to both small and large groups.
• High level of confidence, personability, and charisma.
• Outstanding interpersonal skills to effectively interact with high-net-worth clients and corporate organizations in various roles.
• Capability to lead a team and handle pressure.
• Discretion and commitment to maintaining confidentiality.
• Quick and strategic thinking skills.
• Goal-oriented mindset.